Here’s what’s new in QuickBooks Online for May 2026

Latest Intuit Enterprise Suite updates

We’re proud to share all the updates in the May release, including these highlights:

• Import intercompany journal entries: To improve efficiency while maintaining control over the work, upload a CSV file to draft multiple intercompany journal entries at once.
• Direct approvals through email: Reduce bottlenecks with approvals and rejections that can now take place from an approver’s inbox to help ensure critical transactions are processed on time.
• QuickBooks Workforce Elite: QuickBooks Online Payroll Elite is now Intuit QuickBooks Workforce Elite, expanded with a full set of team lifecycle management capabilities to support how your HR team hires, onboards, manages, and retains employees. Customers with existing payroll and HR data can get started in Workforce by visiting Team and selecting Overview for a guided onboarding experience.
• Construction—flexible project costing (beta): As your projects move from bid to execution, you’ll have expanded flexibility to move from basic costing to a more detailed costing approach without added manual work or data loss.
• Certified payroll reports: Help your construction business bid on federally funded projects and win new contracts. You can now use Intuit Enterprise Suite to generate Department of Labor Form WH-347 reports in compliance with federal regulations.
• Purchase order enhancements: Reduce manual effort and improve accuracy and visibility with PO workflows that are easier to customize, automate, and scale, from vendor-facing documents to overdue reminders.
• Resolution Center enhancements: Save time and reduce friction by viewing support case status, making updates, and reopening cases within 30 days, all from the updated Resolution Center.

Important product and disclaimer information

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

QuickBooks Workforce: QuickBooks Payroll and/or QuickBooks Time subscription required. Feature availability may vary based on company subscription, settings, and employment type. Registration required. Certain features are available only through the Workforce web portal or through the Workforce mobile app.

Beta features: These capabilities are currently in open beta and available to all Intuit Enterprise Suite customers at no additional cost. This is subject to change at Intuit's discretion.

One intelligent platform

We believe an intelligent, all-in-one platform puts businesses in the best position to scale and elevate operations, which is exactly what we’ve been building in QuickBooks. While you run your day-to-day work, Intuit Intelligence is the unifying platform that helps you reduce manual work, increase accuracy, and surface what matters, so you can focus on shaping your future. 

More value: This month’s QuickBooks refresh will provide new capabilities for jobs to be done across workforce management, benefits management, payments, and credit. 

Strengthened core features: This quarter, we’ve made thoughtful updates to reduce friction, improve accuracy, and give you more control over how you work. Improvements will be focused in these areas:

• Accounting and banking
• Invoicing and sales forms
• Bills and vendor payments
• Inventory and purchase orders
• Reporting
• Platform performance

Enhanced quality and user experience: You’ll find updates to the performance of common tasks across the QuickBooks platform, including:

• Loading reports
• Navigating between screens
• Working with large transaction volumes

Also newly available is trusted expertise that’s easy to find and easy to engage, directly within core QuickBooks plans. These Intuit Expert Services are currently in beta and will launch more widely in July.

Important product and disclaimer information

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

Locking an account in your Chart of Accounts

Locking an account in your chart of accounts is most needed in the case of parent accounts, where the best practice is to post to the subaccounts rather than to the parent account. This update helps your business establish good accounting practices and prevent mistakes or added work, such as reclassifying transactions at tax time.

In addition, the chart of accounts has a new “parent accounts only” filter. You can use this filter to select all parent accounts in order to lock them in one batch action.

Bill Pay autopay recurring bills, now with free standard ACH

nstead of initiating every payment manually, you can “set and forget” your recurring payments using Autopay in QuickBooks Bill Pay. You can also choose to automate a recurring payment from a recurring bill template in QuickBooks, and customize the payment’s frequency, amount, payment source, start and end dates, and delivery method, and pay no transaction fees on standard ACH bill payments.

View and manage recurring templates and each one’s status, by going to Expenses & Bills and selecting the Recurring bills tab. You can also set notifications to stay informed of any upcoming or failed payments. In addition, you’ll see markers and status tags among your transactions to differentiate automated payments from traditional ones. 

Help ensure your bills are paid on time with more efficiency, and keep more of what you earn, by setting up Autopay for recurring payments in Bill Pay.

Important product information

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

QuickBooks Bill Pay: Subject to eligibility criteria, credit, and approval prior to first payment. Subscription to QuickBooks Online required. Bill Pay Basic is included with QuickBooks Online when purchased directly from QuickBooks.com or QuickBooks Sales. Not available in U.S. territories or outside the US.

Buy now, pay later with Affirm

Help encourage more sales by offering a pay-over-time option. When your customer selects Affirm to pay their QuickBooks invoice, you get paid upfront and Affirm assumes all repayment risk, while your customer enjoys the flexibility to pay over time. You get the full invoice amount upfront, minus transaction fees, and your customer will pay Affirm in installments.

Important product and disclaimer information

Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For details about our money transmission licenses, or for Texas customers with complaints about our service, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Not available in U.S. territories or outside the US.

Payment options through Affirm are subject to an eligibility check, may not be available everywhere, and are provided by these lending partners: affirm.com/lenders. For example, a $1,000 purchase might cost $90.26/mo over 12 months at 15% APR. Options depend on the purchase amount, and a down payment may be required. For licenses and disclosures, see affirm.com/licenses. Subject to eligibility and limitations. See lending terms at affirm.com/disclosures.

Key dates for AI-powered bank feeds and modern reports

The AI-powered bank feed became the default on May 8, though you can still choose to use the classic version. QuickBooks has significantly refined this bank feed experience since its initial launch. For example:

• Speed has improved more than 50% for common actions such as loading and selecting transactions.
• You can now continue working while rows finish processing.

Modern reports will be the only available view after May 22, when classic reports will be retired.

• Modern view currently includes several new features, and more will become available by May 22.
• You’ll still have everything you rely on from classic view, including reporting periods, filters, accounting methods, display options, comparisons, and toggles for active and zero-value rows.
• All 150+ standard reports will automatically open in modern view starting May 22.
• Custom reports you created in classic view will move to modern view in batches by company. Your data, filters, and customizations carry over, and you won’t need to move anything manually.