August 17, 2018 Accounting & Finance en_US Nearly 70% of small businesses realize the value of using apps to streamline business functions, but 41% say they are unsure which apps would be most useful to their business. This article will discuss QuickBooks Apps add efficiency to your accounting process. Why Apps Are Crucial to Your Accounting Process
Accounting & Finance

Why Apps Are Crucial to Your Accounting Process

By Cathie Ericson August 17, 2018

If you’re using QuickBooks to do your books, you might be surprised to learn there are numerous apps that will allow you to scale your business and enhance productivity by removing the hassle you encounter in your administrative processes.

According to research from Intuit, nearly 70% of small businesses realize the value of using apps to streamline business functions, but 41% say they are unsure which apps would be most useful to their business.

Integrating apps with QuickBooks allows you to ease three main processes related to your accounting:

  • Eliminate data entry
  • Supercharge your use of QuickBooks by customizing your solution beyond accounting
  • Stay organized

Apps Can Help You Eliminate Data Entry in Your Accounting Process

You already know how helpful QuickBooks can be in automating your invoicing process.

But apps can help you automate a variety of other functions that will make accounting a snap by eliminating onerous data entry and other tedious tasks.

  • Banking: More than 15,000 financial institutions in the United States and Canada currently offer apps that allow for automatic downloads of bank transactions into QuickBooks Online. Use them to streamline your accounting and make sure you’re continually on top of your cash flow.
  • Time tracking: If you, or your employees, bill clients by the hour, tracking time accurately is money in your pocket. After all, email communication and project management time accumulates. Alternatively, you don’t want to overestimate your time and have a client question your bill. A time-tracking app makes it easy to toggle between clients so your invoice writes itself.
  • Expense management: Whether you bill your clients or write expenses off at the end of the year, you need to categorize those expenses for easier tracking. An app that tracks expenses can remove the frustrations of managing cost – and simultaneously ensure you recoup everything you are owed,

Apps Can Help You Customize Your Accounting Solution

Your accounting software is a framework. Apps empower you to tailor your accounting process for your exact business and circumstance:

  • Industry-specific functions: A dance studio managing its schedule and class sign up has very different needs from a restaurant that’s tracking employee time sheets and tips.
  • Invoicing: Use apps that will create accurate invoices your clients will be more likely to pay rapidly. The better your invoice, the faster money will be in your bank account.
  • Employee Payment: Whether you have salaried or hourly employees – or a combination of both –there are apps that help you review and approve their payments so they are paid accurately and on time.

Apps Can Help Stay Organized and Analyze Your Data

We are besieged with data. Collecting it is one thing; using it efficiently is another. Here are a few ways that apps can help you better apply data and stay more organized.

  • Customer segments: A commonly accepted principle is that 80% of sales come from 20% of customers. But it can be hard to know who those customers are. Contact management apps provide insight to help you identify your top performers and who you should spend more time cultivating.

While QuickBooks is an excellent foundation for your accounting needs, extending functionality of your accounting process by integrating apps is the icing on the cake.

Not sure where to start? Download our eBook “Put the Power of Apps Into QuickBooks,” for recommendations of apps that will allow you to simplify and supercharge your accounting processes. And then browse our app store ( to find hundreds of apps you can integrate to make QuickBooks even more valuable.

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Cathie Ericson is a freelance writer who specializes in small business, workplace issues, personal finance and health. She lives in Portland, Ore. @CathieEricson Read more