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Table of contents
Table of contents
What's new in QuickBooks Online Advanced this August:
The August release adds significant new value. With more built in, growing teams can do more without adding apps or headcount:
- Industry depth: Construction financials and enhanced project financials now built into the platform.
- Bill Pay Elite, included: Vendor payments, approvals, free standard ACH, and 1099 e-filing with no separate subscription or manual workarounds.
- Books Upkeep: Books stay current throughout the month, exclusive to QuickBooks Online Advanced.
- Reporting and BI: KPI scorecards, management reports, and conversational forecasting, so data-to-decision happens without leaving the platform.
Growing businesses often reach a point where simple tools stop working, but it’s not yet time to scale to a full ERP. You shouldn't have to settle for a patchwork solution. QuickBooks Online Advanced is the step up built for this stage. It has the automation and AI to handle growing complexity without slowing your team down, the industry depth to stay compliant and profitable, and a path to an enterprise-grade ERP like Intuit Enterprise Suite when you’re ready.
QuickBooks Online Advanced lets you manage the business right where your books live, from profit to stakeholder updates. It's everything a growing finance team actually needs, in one platform.
Maximize team productivity with an all-in-one platform
Growing businesses typically run on a patchwork of separate tools: one system to pay vendors, another to track job or project costs, and manual exports to build the reports that leadership needs. Each has its own login, its own data, and its own reconciliation step.
QuickBooks Online Advanced brings all of it into one place, saving the money once spent on many disparate, disconnected apps. Here's the unified experience customers can now expect.
Find out more about Intuit product updates on the QuickBooks blog.
Bill Pay Elite, your AP hub, will now be included in QuickBooks Online Advanced
As a business grows, so does its accounts payable, and it gets harder to manage manually. Teams end up stitching together different systems: entering bills by hand, paying through separate methods, chasing down approvals and documenting them, and manually reconciling the books. It's time-consuming, error-prone, and doesn't scale.
With the August release, Bill Pay Elite is now included in QuickBooks Online Advanced with no additional subscription fee¹. It gives you an accounts payable hub built right inside Advanced, so you can record, approve, and pay bills, manage 1099s, and track costs by job all in one system. No additional per-user fees, with unlimited free standard ACH and 1099 e-filing.²'³
For existing subscribers who have been paying separately for a bill pay solution, this update represents meaningful cost savings. For teams evaluating QuickBooks Online Advanced, it removes a line item from the software budget.
Bill Pay Elite is one of several capabilities now built into Advanced. The same consolidation applies to how you manage projects, close your books, and report to stakeholders (each covered below).
If you have as many vendors as us, or even half the vendors that we have, it's a huge time save.
QuickBooks Online Advanced is built for your industry
Construction financials will now be included in QuickBooks Online Advanced
Most construction businesses manage job finances across multiple tools, including spreadsheets, operational software, and an accounting platform that rarely stays in sync with what is happening on site. By the time the financial picture comes together, margin problems have already compounded.
Construction financials will now be embedded in QuickBooks Online Advanced. Job costing, budget-versus-actuals monitoring, AIA-style invoicing tied to project phases and milestones, change order management, WIP reporting, and profitability reports all operate within a single connected workflow.
We spent much more time before on the compilation [of budget-to-actuals], and nowhere near the amount of time on the review and analysis. But now the compilation is done for us, so we have all that time to review and analyze the data.
When a client approves a change order, the corresponding estimate, budget, and invoice update automatically. Intuit Intelligence⁴ monitors project costs continuously and flags potential overruns while there is still time to act.
Enhanced project financials
The same margin problem exists for project-based businesses outside construction — professional services like consulting firms, architecture practices, and agencies. Engagements are quoted, work gets delivered, and the financial picture comes together too late to change course.
Enhanced project financials give these teams the same visibility construction teams now have on their jobs. Budgets, phases, cost groups, cost-versus-budget tracking, change orders, milestone-based invoicing, and profitability reports connect in a single workflow. The Project Management AI automates project creation from uploaded documents, generates estimates from project parameters, and flags engagements trending toward a margin problem. No more tracking margins in spreadsheets or separate tools, and no manual reconciliation to keep the books current.
Inventory that keeps pace with orders
QuickBooks Online Advanced brings enhanced inventory to manage costs, margins, and reorders without leaving QuickBooks. Sales orders reserve stock and trigger purchase orders automatically at the reorder threshold, while item receipts update costs the moment goods arrive. Moving average cost valuation recalculates in real time across the full order-to-invoice cycle, so stock, costs, and margins stay accurate at every step, with no month-end reconciliation across separate tools.
This is just the beginning. There’s more industry product value coming in November.
Confident decisions start with cleaner books
Books Upkeep
The monthly close has historically required significant customer involvement: reviewing categorizations, matching transactions, resolving discrepancies, and preparing books for reporting. Books Upkeep⁵ changes the operating model.
Books Upkeep is an ongoing service where Intuit Intelligence handles high-confidence transactions automatically under customer-defined policies. When context is missing, the collaboration tool surfaces only the exceptions that need input. For judgment-based transactions, Intuit Intelligence steps in and clearly labels any work posted, so customers maintain full visibility and trust in what's in the books. Issues are proactively flagged before month-end.
The result is books that stay current throughout the month, a shorter list of items to address at close, and greater confidence in the numbers at any point in the reporting cycle.
Brittany Glazebrook, CEO, MasterStone LLC, reports saving approximately 4 hours a week and $5,000 a year in bookkeeping costs after integrating QuickBooks AI tools.
If you work with a bookkeeper or accountant, Books Upkeep will be off by default. Books Upkeep is designed to support the relationship between you and your bookkeeper or accountant. Check with them first, since they know your books and your business best and can help you decide whether and how this fits into the work you already do together.
From live data to board-ready reports, without leaving the platform
The August release will include the most complete reporting and business intelligence (BI) suite from QuickBooks Online Advanced. Some of these features are improved in this release, and some were launched with the last release. Together, these capabilities address how finance teams use their data, from real-time monitoring to stakeholder-ready communication.
Improved KPI scorecards
KPI scorecards have been redesigned with new functionality to give teams a real-time view of financial and non-financial performance. Along with tracking revenue, margin, cash, and more, KPI scorecards now allow filtering by class, enable drilling down to source reports, and contain improved detail views with larger charts and drill-downs.
Unlike static reports, scorecards stay current as the books update. KPIs flow automatically into dashboards, management reports, and AI insights across your workflows. Pull from a pre-built library, build custom metrics with a formula, or track specific accounts to get a more comprehensive view of performance.
Conversational forecasting
Test scenarios in plain language with conversational forecasting. Ask about what is driving a variance, run a scenario on a hiring decision, or forecast cash flow through the next quarter, all from within the platform and without exporting data to a separate tool.
Keep working your way with two-way spreadsheet sync
Two-way spreadsheet sync allows customers to work the way they already do without their books falling out of date. Spreadsheet sync eliminates manual transfer, saving time and reducing errors. Pull live reports with the most recent company data straight into Excel. Create or edit transactions, journal entries, and budgets in bulk, then sync to QuickBooks Online Advanced in one step.
Maintain complete control over your reports
The custom report builder continues to empower teams with full control over the reports they need to do their jobs. Teams can create reports from scratch with the columns, rows, filters, and dimensions that specifically apply to their work. Pull from any data in the books by class, location, department, without being constrained by a standard report template.
When producing reports, AI-drafted summaries are generated for dashboards, management reports, and individual report sections. These are editable in rich text and written from the same reconciled data the report pulls from, so there is no copy-paste step and no risk of commentary drifting from the underlying numbers.
For teams that prepare board materials or investor updates on a regular schedule, management report templates pull live KPIs, dashboards, and financial summaries into one structured, branded package. Set up formatting and settings once, and they're reapplied each cycle, so every report reflects current data without a manual rebuild or a stale export.
83% of QuickBooks Online Advanced customers agree: the platform gives them the data they need to make better decisions.⁶
Getting started with QuickBooks Online Advanced
These updates will be available to QuickBooks Online Advanced subscribers. The Bill Pay Elite inclusion, Books Upkeep, enhanced project financials, and the full reporting suite are exclusive to QuickBooks Online Advanced. For customers with an existing QuickBooks Online subscription and evaluating whether to upgrade, explore QuickBooks Online Advanced to see the full feature set.
Get started with QuickBooks Online Advanced
Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For details about our money transmission licenses, or for Texas customers with complaints about our service, visit https://www.intuit.com/legal/licenses/payment-licenses/.
August feature release dates and availability will vary by product. Not all features will be available on August 1.
This information is intended to outline our general product direction but represents no obligation and should not be relied on in making a purchasing decision. Additional terms, conditions, and fees may apply. Product offers, features, capacity and functionality are subject to change without notice. Feature availability varies by product.
¹ Bill Pay Elite is expected to be included in QuickBooks Advanced on August 1, 2026. Actual availability dates may vary and are not guaranteed. Bill Pay Elite pricing and feature availability may vary based on your specific subscription plan and date of renewal. Subject to eligibility criteria, credit, and approval prior to first payment. Subscription to QuickBooks Online Advanced required. Bill Pay Elite is included with QuickBooks Online Advanced when purchased directly from QuickBooks.com or QuickBooks Sales. Not available in US territories or outside the US.
² Up to 25 users can use QuickBooks Bill Pay on your QuickBooks Online Advanced plan. Limits may apply on total number and amount of payments. Transaction fees apply based on usage. 1099 forms are e-filed with the IRS only for the current filing year and for payments recorded in QuickBooks. Includes state filings for eligible states participating in the IRS Combined Federal/State Filing program. Please check your account settings for the most accurate details regarding your subscription tier.
³ QuickBooks Online Advanced subscription fees are not subject to modification based on user eligibility for QuickBooks Bill Pay.
⁴ "Intuit Intelligence" and "conversational business intelligence" are currently available as beta releases. Features, availability, and capacity are subject to change. Intuit Intelligence chat is only available to admin users at this time. Capacity is limited; each account gets limited capacity each month.
⁵ Books Upkeep: Customers attached to an accountant will receive messaging to check with their accountant about this service.
⁶ Based on a survey of 475 QuickBooks Online Advanced customers in April 2026. Results reflect customer-reported perceptions. Individual results will vary.
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