Enterprise Integration

Hello, Kbsf2. I understand you want to reduce licensing costs, and every penny counts for your business.

In QuickBooks Desktop Enterprise (QBDT-E), each installation on a computer requires its own valid license. There is no option to reduce licenses based solely on the number of locations or users if the software is installed on multiple machines.

This means that if QuickBooks Enterprise is installed across your 11 locations or on multiple user machines, you must purchase a separate license for each installation. Licenses are tied to individual computers and cannot be shared simultaneously without sufficient user seats.

However, to help reduce licensing costs, I recommend sharing licenses among employees who don’t use QuickBooks continuously. For example, if only 5 employees need to use the software at the same time, the remaining users can do their A/R tasks offline or internally and switch licenses as needed.

Alternatively, if you have reached data limits or want to minimize license usage since you’re primarily managing A/R, you could import invoices via CSV files. This approach reduces the need for multiple licenses while still managing your data efficiently.

You may also find it helpful to review this article on Hosting providers authorized by Intuit for QBDT-E, which offers alternative access options.

If you have any further questions or need assistance, please feel free to reach out.

@kbsf2 

Does this mean you have 11 company files that have to be managed independently in each location?

Do you need to consolidate some or all of those company files?

Thank you.  Would this be different if I used a cloud version of Enterprise rather than a desktop version?

Thank you.  So, the 11 locations post data regarding A/R only; all other functions are handled at the corporate level.  As I asked the previous poster, would this be different if I used a cloud version of Enterprise?

Thank you for getting back on the thread, kbsf2.

Utilizing authorized hosting services for QuickBooks allows you to securely access and use the software anytime, anywhere, while storing your data files on the service provider's server. These services enable you to work with a single QuickBooks application across multiple locations, depending on the features offered by your hosting provider.

You can find a list of Intuit-authorized hosting providers for QuickBooks in this article: Hosting Providers Authorized by Intuit.

To explore the features and services of a hosting provider, you can visit their website for more information.

Additionally, you may refer to this article to learn more about how cloud hosting works: How to host a QuickBooks Desktop company file.

Don’t hesitate to reply here if you have any further questions or need additional clarification.

@kbsf2 

Using the cloud version of QB Desktop won't help you reduce your costs. You need a compelling reason other than cost when considering this option. Another issue is that the performance of the cloud version is quite slow for most companies, as providers use shared resources to lower costs. I recommend getting a separate QB Desktop license and hosting it on a dedicated cloud server. Unfortunately, this option will increase your costs compared to the standard cloud version. Therefore, I recommend contacting @Fiat Lux - ASIA by email directly to discuss your needs for lowering subscription costs. They can offer very competitive QB Desktop subscription licenses, especially when combined with cloud servers.