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JBUESKING
April 3, 2021
Question

Non-Inventory Part or Other Charge

  • April 3, 2021
  • 6 replies
  • 97 views

What is the difference between these two? I can't really see if they affect anything by switching between the two.

I use purchase orders to buy material that is consumed on a job. I do not bill the customer for materials or resell them. I'm going through all of this and trying to get everything setup properly.

Searching here and online there is no way to have the billable item default to unchecked? So every time I enter a bill using items i have to manually uncheck each item? Not a huge deal but annoying.

 

What is the best way to set these items up for a business like mine that purchases items for a specific job but does not bill the customer for them?

6 replies

ReymondOModerator
Moderator
April 3, 2021

I'm here to provide answers to your queries in QuickBooks Desktop (QBDT), @JBUESKING.

 

The products marked as 'Non-Inventory' in QuickBooks are products of which the inventory isn't tracked. This means that when a product is sold or added, its quantity available doesn't change nor does the inventory quantity automatically sync to the Onsight app.

 

On the other hand, Other charge item is an item that you use to purchase or bill for things such as miscellaneous labor or services, materials that you aren't tracking as inventory, and special charges, such as for delivery or setup or rush jobs.

 

For your second concern, you can turn off the Mark of expenses as billable option. This will disable the automatic billable checkmark once you entered expenses on your bill. Here's how:

 

  1. Go to the Edit menu and select Preferences.
  2. Choose Time & Expenses on the left-side panel.
  3. Click the Company Preferences folder.
  4. Make sure to uncheck the Mark all time entries as billable and Mark all expenses as billable box.
  5. Once done, click OK.

For your third question, I'd suggest getting in touch with your accountant. This way, they can help you set up your items and make sure your records are accurate.

 

If you need related articles for future use, please feel free to visit our site: Help articles for QuickBooks Desktop.

 

Keep me posted if you have other questions about entering your bill. I'm always here to help. Have a good one.

ReymondOModerator
Moderator
April 6, 2021

Hi Customer, @JBUESKING.

Hope you’re doing great. I wanted to see how everything is going about the inventory concern you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.


Looking forward to your reply. Have a pleasant day ahead!

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