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mariekeele
February 23, 2021
Question

Employee billable rates

  • February 23, 2021
  • 46 replies
  • 139 views

I am looking to update the default billable rate for our employees in Quickbooks Online. I have searched everywhere but cannot find the list of employee billable rates, only cost rates and product/service rates.

This is for the rate that is auto-entered on timesheets as the billable rate.

    46 replies

    K_Siman
    K_Siman
    Level 1
    February 23, 2021

    Hello @mariekeele! It's good to see you here in the Community. I'm happy to help you with your employee rates. 

     

    The rate that comes into TSheets from QuickBooks Online is the cost rate you set up on the Employee Information page within QBO. That's the time that you use to pay your employees for payroll. The time that you use in invoices will use their billable rate.

     

     

    In their profile is also where you can make their billable rate default as well. This can't be updated on a company level, it's done individually within their profile. You can, however, run a report to give you a list of the employees and their billable rates. Here are those steps:

    1. Log in to QuickBooks Online as the admin.
    2. Go to Reports on the left menu and search "Employee Contact List".
    3. Click on the little gear icon in the upper right-hand corner of the report.
    4. Click on Show More under Change Columns.
    5. Select the box next to Billable Rate.
    6. Click on the white space to apply (there's no save option).

     

     

     

     

    If you have any further questions or need any clarifications, please don't hesitate to respond to this post. All of us here in the Community are eager to help. :)

    tzframpton
    June 1, 2021

    Hello, QBO has recently changed and does not reflect the screenshots above. I also use QB Time but how can I adjust the global Billable Rate for each employee and NOT the individual Billable Rate from the imported Timesheets? Thanks! 

      ckobylarz
      January 14, 2022

      Hi, Ben. I can share with you some additional information about entering employees' billable rates.

       

      You can check out the steps provided by K_Siman to track billable rates for your employees. If there's a new billable rate, you can open the timesheet to edit the rate from there. In QBO, you can follow these steps:

       

      1. Open your employee's timesheet (you can pull up the Time Activities by Employee Detail report to see the time entries recorded).
      2. Edit the rate from the Billable (/hr) section.
      3. Tap Save.

       

      For more tips about managing timesheets and tracking time entries, you can review these articles:

       

       

      If you have any other questions about billable rates, let me know by adding a comment below. I'll be right here to provide additional assistance. Wishing you a good one!


      Hello All, 

      I am hoping you guys can help me figure out a solution. Right now, I have a client who has employees that have multiple billing rates. These employees hold multiple labor categories within one project (so one person can be both a Project Manager and a Senior Analyst, etc.). Often times, the category that they are working within changes on the daily (sometimes hourly) depending on the work that they are doing. Is there an easy way to assign one employee multiple billing rates based on their labor category? If not, is there an easy work around that isn't incredibly time consuming? 

       

      Thank you!

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