Question

Expense report for transactions without an associated project

Forum|Forum|5 years ago
November 2, 2020
40 replies
93 views

I need to run a report to capture expenses entered for which I may have missed adding a project. Is there a way to do this?

QuickBooks Online

IamjuViel

Level 8

Greetings, @eknelsongroup.

You can generate and customize your Transactions List by Vendor report. This way, you can see a list of transactions grouped by vendors for a specific date range. I can guide you on how to do it.

Go to the Reports menu.
Scroll down to the Expenses and Vendors section.
Double-click on the Transaction List by Vendor report.
Click the Customize button.
Set the report Date Range.
Expand the Filter section.
From the Transaction Type drop-down, select bills, expense, checks, time and etc.
Click the Run Report button.

Once completed, you can open each expense transaction manually and assigned it to a specific Project. You can save the customization you've created for future use.

Visit us here again if you have other questions about generating expense reports in QuickBooks. I'm just a few clicks away.

IamjuViel

Level 8

Helping our customers achieve their goal is my priority, @eknelsongroup.

Were you able to generate an expense report in your account using the steps I've shared above?

Know that the Community and I are always here to address your concerns. Wishing you continued success!

K

Klent

Level 8

No. I followed those steps and there is no filter for "project."

I am looking to identify transactions that have NOT been associated with a project. Even a list of all transactions that also shows the associated project would work.

This answer does not seem to help me.

I can help you in running that report, eknelsongroup.

You can pull up and customize the Transaction List by Customer report to view all the transactions (income and expenses), grouped by project or customer. Here's how to do it:

Select Reports from the sidebar menu.
Go to the Sales and customers section.
Choose Transaction List by Customer.
Click the Customize button, then set the desired reporting date.
Under the Rows/Columns section, click the Change columns link and then tick the Customer checkbox.
Go to the Filter section.
From the Customer drop-down menu, select All if you want to view all the transactions linked to your customers and projects. This way, you'll be able to track and compare the transactions entered into a project.
If you want just want a list of all transactions associated with a project, you can select the project name from the Customer drop-down menu.
Click Run report.

Once those filters are applied, you'll be able to see the transactions you’ve entered in QuickBooks and the projects that go with them in the Customer column. Take a look at my screenshot below:

I'd recommend memorizing this report to save its current customization settings. Additionally, here's an article that you can read to ensure that you'll get the most out of QuickBooks Online's reporting capabilities: Customize reports.

Fill me in if you have any other concerns or further questions about transaction reports. I'll always have your back.

F

Flipped Out investments

Was this ever actually solved? Those answer above still don't help. Lol.

I can't find a way to sort expenses by project at all.

MJoy_D

QuickBooks Team

Thank you for posting here in the Community, @Flipped Out investments.

I can provide additional information on how to sort expenses by project.

You can generate a Project profitability report in QuickBooks Online (QBO) to view all the expense accounts under that project and then customize it to only have the expense accounts.

Let me show you how:

Go to the Projects menu and then select the Project that you're trying to run a report.
Select the View link on the Project profitability under the Project Reports tab.
Pick the Customize button and go to the Filter section, tick the Distribution Account box and select All Expenses Accounts.
Choose Run report.

You can refer to the following article for more information about this: Track income, costs, and profitability by project.

Here's an article for more information on how to customize a report: Customize Reports In QuickBooks Online.

Let me know if there's anything that you need in generating the report that you need. I'm always here ready to answer them for you. Take care and have a great day ahead!

F

Flipped Out investments

Yes, I've seen this report and is useful but not really the answer to the question. I need to see if they are expenses entered and categorized but no project added to the expense. In essence I need to do the search you described but for all expenses not attached to a project.

U

userhudthudson

Dear QB,

We are still waiting for a solution. It has been two years and eight days.

Sincerely,

Patience

J

jymcnabb

I don't think QB has any intention of producing high level accounting software. On that note, anyone know of any other accounting software for a small construction business? I have spent tens of hours to no avail.

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