Question

Expense report for transactions without an associated project

Forum|Forum|5 years ago
November 2, 2020
40 replies
107 views

I need to run a report to capture expenses entered for which I may have missed adding a project. Is there a way to do this?

QuickBooks Online

IamjuViel

Level 8

Greetings, @eknelsongroup.

You can generate and customize your Transactions List by Vendor report. This way, you can see a list of transactions grouped by vendors for a specific date range. I can guide you on how to do it.

Go to the Reports menu.
Scroll down to the Expenses and Vendors section.
Double-click on the Transaction List by Vendor report.
Click the Customize button.
Set the report Date Range.
Expand the Filter section.
From the Transaction Type drop-down, select bills, expense, checks, time and etc.
Click the Run Report button.

Once completed, you can open each expense transaction manually and assigned it to a specific Project. You can save the customization you've created for future use.

Visit us here again if you have other questions about generating expense reports in QuickBooks. I'm just a few clicks away.

IamjuViel

Level 8

Helping our customers achieve their goal is my priority, @eknelsongroup.

Were you able to generate an expense report in your account using the steps I've shared above?

Know that the Community and I are always here to address your concerns. Wishing you continued success!

E

eknelsongroupAuthor

Hi, @userhudthudson.

I can share with you the steps on how to add the customer/job's name to your expenses report.

When creating your expenses, I would recommend adding the customer/job under the Memo field. When running a report for your expenses, add the Memo/Description column from the small gear icon.

I've added these screenshots for your visual references.

I can see that adding the customer/job names automatically is a great addition to the QuickBooks reports. I'm taking note of this information and pass it along to our product developers. This way, they'll be aware of the feature needed and consider this in one of the coming updates.

To stay current with the latest QuickBooks news and feature enhancements, I recommend visiting our blog. Here's the link: The QuickBooks Blog.

Moreover, you can also open the details from this link for additional resources when running and customizing reports: Run reports in QuickBooks Online.

If you have any other questions about running reports for your billable expenses, please feel free to add a comment below. I'm more than happy to help. Have a good one!

This is seriously the best solution? It's unreasonable and unnecessary when there is already a Projects function. Unacceptable.

F

Flipped Out investments

Was this ever actually solved? Those answer above still don't help. Lol.

I can't find a way to sort expenses by project at all.

MJoy_D

QuickBooks Team

Thank you for posting here in the Community, @Flipped Out investments.

I can provide additional information on how to sort expenses by project.

You can generate a Project profitability report in QuickBooks Online (QBO) to view all the expense accounts under that project and then customize it to only have the expense accounts.

Let me show you how:

Go to the Projects menu and then select the Project that you're trying to run a report.
Select the View link on the Project profitability under the Project Reports tab.
Pick the Customize button and go to the Filter section, tick the Distribution Account box and select All Expenses Accounts.
Choose Run report.

You can refer to the following article for more information about this: Track income, costs, and profitability by project.

Here's an article for more information on how to customize a report: Customize Reports In QuickBooks Online.

Let me know if there's anything that you need in generating the report that you need. I'm always here ready to answer them for you. Take care and have a great day ahead!

F

Flipped Out investments

Yes, I've seen this report and is useful but not really the answer to the question. I need to see if they are expenses entered and categorized but no project added to the expense. In essence I need to do the search you described but for all expenses not attached to a project.

U

userhudthudson

Dear QB,

We are still waiting for a solution. It has been two years and eight days.

Sincerely,

Patience

J

jymcnabb

I don't think QB has any intention of producing high level accounting software. On that note, anyone know of any other accounting software for a small construction business? I have spent tens of hours to no avail.

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