Journal Entries

Welcome back to the QuickBooks Community, Mdmx1324. Let me share details on how expenses from journal entry works in QuickBooks. I'll also provide steps on how to send feedback so that a recommendation is forwarded to the Product Development Team.

The expenses created through journal entry won't appear in the vendor account or list. Thus, it's unavailable in QBO. Only Accounts Payable from the created JE will show on the vendor profile.

However, you can run and customize a Transaction List by Vendor report in QuickBooks. This allows you to see the journal entry you've made as well as the vendors associated with it. Please know that you have to open each JE within the report to view all the expense data.

Here's how:

1. Go to Business overview and select Reports.
2. Use the Find report by name search bar to select Transaction List by Vendor.
3. Open the report and click the Customize button.
4. Click the Change columns link and checkmark the Transaction Type, Vendor, and Account.
5. Go to the Filter drop-down arrow and select the specific info based on what you've selected in step 4.
6. Click Run report.

I attached screenshots below for visual reference.

Furthermore, I recommend going to the Gear icon in QuickBooks and you're able to enter your product suggestions from there after choosing Feedback. You can then select Next to submit the request about having the ability to appear the JE on the Vendor List as part of their transaction.

Lastly, refer to this article on how to get a specific report that reflects all payments made to vendors: Run a report with vendor totals.

You can add a comment below if you have follow-up questions about this concern, Mdmx1324. I'll be around to provide further assistance. Take care always!

@Mdmx1324 

IMO, entering a bill or expense takes the same amount of time as a JE - sometimes less.  A bill/expense and JE both require Category and Amount.  Credits on a JE can be entered on a bill/expense as a negative value and the Name column on a JE is the Vendor (Bill) and Payee (Expense) field.  Any amount due on a bill ends up as a credit to A/P and the total of an Expense is a credit to the Category selected under 'Payment account'.  And, both Expenses and Bills are recorded under the vendor's history.  But, yeah, I agree with you that it would be nice if JEs could be shown under vendor history.