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L
LDO
New Member
July 16, 2026
Question

void, reverse, edit, delete or make adjustment

  • July 16, 2026
  • 1 reply
  • 21 views

Payroll  >  Paycheck History >  Can someone explain the difference in 
make adjustment
delete
edit
void 
reverse 

If i made a mistake on a paycheck two days ago and I just found out today whic one do i use?
If i made a mistake on a paycheck two weeks ago ...which one do i use?

how do i know when i should make an adjustment on a bad paycheck?   
How do i know when i should void a paycheck rather edit a paycheck or reverse a paycheck?
Thanks 
LDO 

 

 

1 reply

E
EmanE17QuickBooks Team
QuickBooks Team
July 16, 2026

To fix a mistake from two days ago, you should void the paycheck (or request a reversal if it was a direct deposit still within the brief banking window). For a mistake from two weeks ago, void the check to redo it completely, or make adjustment if the check has already settled.

 

Generally, you should edit before submitting payroll, delete only for unpaid checks, void to cancel an issued check entirely, and use make adjustment when you need to fix only a partial amount or a tax discrepancy on a settled check.

 

For step-by-step guidance on processing these changes, please refer to our articles on how to edit, delete, or void employee paychecks and reverse a direct deposit.

 

Please let us know if you have any further questions or concerns regarding your payroll.

L
LDOAuthor
New Member
July 17, 2026

Yes it was a direct deposit. I guess it is past the bank window since the employee got his money yesterday. 
1.  Does reversal mean you get your money back from the employees bank account?  I do not want the money to be taken from the employees bank account at this point in time. 
 

L
LouiseG12QuickBooks Team
QuickBooks Team
July 17, 2026

Yes, you’re exactly right. A reversal specifically requests that the bank withdraw the funds from the employee’s bank account and return them to you.

If you want your employee to keep the money for now, don't void the paycheck or request a reversal. Since they've already been paid, how you fix this depends on what kind of error occurred.

If they were underpaid, you can leave the current check alone and simply issue the missing difference on a separate paycheck. If they were overpaid, you can let them keep the funds for now and deduct that amount from their next paycheck. Just be sure to give them a heads-up first.

Finally, if the net pay was correct but the hours or taxes were miscategorized, you can use the Make Adjustment feature to correct the tax calculations and accounting records without moving any money in or out of their account.
 

If you have additional concerns, don’t hesitate to add a comment below.

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