payment receipt for customer

QuickBooks Desktop doesn't have a Print Later batching feature for payment receipts. Because it handles each partial payment as a separate transaction, the system cannot automatically detect when a final payment occurs to trigger a batched receipt.

However, you can use fully paid invoices as final receipts. Once an invoice balance reaches zero, you can batch-send these with the PAID stamp enabled to serve as final receipts.

Here’s how to turn on the PAID Stamp:

1. Go to the top menu bar, click Lists, and choose Templates.
2. Double-click the invoice template you use for your customers. This will open the Basic Customization window.
3. Look for the checkbox labeled Print Status Stamp located in the lower left of the options, and check the box.
4. When finished, click OK to save.

Now that your invoices will clearly show they are paid in full, you can use them to send batched final receipts. Here’s how:

1. Open the original invoice.
2. Check the Print Later box at the top of the main invoice ribbon.
3. When finished, click Save & Close.

When you are ready to send your batch of final receipts to all customers at once, go to the File menu, select Print Forms, and choose Invoices. Select all fully paid invoices from the list and print. When finished, click OK.

Let us know if you need anything else.