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Change payroll schedule

Forum|Forum|7 years ago
October 26, 2018
15 replies
37 views

I just ran my first payroll today to get everyone up to date for October. How do I now change the regular pay date to 6th of each month, starting 6th November, which is the correct regular pay date?

The edit option under Accounts & Settings > Payroll has gone?

QuickBooks Online

Best answer by

Thanks, but constantly deleting the pay periods is not really a practical solution as I assume it will then delete all those previously entered payroll transactions from the P11/P32 reports etc? They certainly disappear from the payroll history screen, which is no good at all.

What I need is a payroll product that matches the functionality of QB desktop - which I have been using for the last 12 years - can PaySuite do that? I really need to able to run irregular pay runs in addition to the main payroll schedule.

It's rather disappointing to be constantly implored to switch from QB Desktop to Online, only to find the functionality of QB Online is so lacking compared to the desktop product!

Hi rjwbailey,

I agree that deleting the pay periods every time is not ideal. I would therefore recommend you to switch to PaySuite, as this will allow you to run more than one payroll at a time. I am not familiar with the Desktop payroll to compare, however PaySuite is the best option for anyone wanting to run multiple payrolls.

Thanks, Carly. :)

E

EmmaM

Level 10

Hello

Can I just ask which payroll you are using?

If you click on employees on the left hand side if you are using Paysuite it will have powered by Paysuite in the top right otherwise it will be our Quickbooks Online Payroll

R

rjwbaileyAuthor

Hello again Emma :)

I am using QuickBooks Online Payroll.

A

Anonymous

OK, I deleted the payroll - I also had to manually delete the journal from the ledger.

Changed the regular pay date to 6 Oct.

Re-ran the payroll for today.

I couldn't see any option to make the FPS a correction to previous submission, so I unchecked 'automatically submit to HMRC' in settings and have left the FPS un-submitted for now. I assume I can delete it somewhere?

The next regular payroll date is now correctly set for 6 Nov.

But how do I run multiple payrolls in a month in the future? The regular pay date is 6th of the month, but then in the last week of each month I often (not always) need to run additional pay runs for extra work undertaken etc. That is what I was doing today. The main payroll was run on 6th Oct (in QB desktop before I migrated) and today's payroll was additionals.

If I needed to do another October pay run, say, on Monday, the pay period is now set to November. How do I change in back to October to do another October pay run?

Hi rjwbailey,

To skip the duplicate submission for Oct click the Taxes tab then Payroll Tax. You will see the submission on this page, click onto it and there will be a Bin symbol in the top right corner. Alternatively, scroll down on the submission and Reason for filing late will appear at the bottom of the screen.

At the moment you are not able to run more than one payroll at the same time on QuickBooks Online Payroll. We are working on implementing this at the moment, but unfortunately we do not have a time frame for this. We do have a different software called PaySuite where you can run multiple payrolls at the same time. To switch to PaySuite you can visit our contact page and give us a call, and one of our agents can raise the request for you.

If you want to change the pay date back to Oct, you would need to delete the pay period again and then change pay schedule in the settings.

Thanks, Carly. :)

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