Question

Non-Inventory Items

Forum|Forum|5 years ago
January 6, 2021
2 replies
19 views

Hello,

We currently buy dies that we use to stamp out gaskets. We have been entering the dies as non inventory items, which I don't think is correct. What should we be entering them as?

QuickBooks Enterprise Suite

MonicaM3

Level 5

Hi @Mark Rhoa,

Your company’s Chart of Accounts is as unique as your business. Having said that, I’d recommend asking your accountant about how to categorize the dies. That way, went it comes to tax time, they are reporting correctly.

I’d be happy to help with any other questions or concerns, just drop a comment below. I’ll be here!

M

Mark RhoaAuthor

When do Non Inventory items get charged to COG? After they are bought or after they are invoiced?

K

Kevin_C

Moderator

Thank you, well in our case we don't have inventory parts.

We buy material to manufacture (builder, not resell it. So, it would be a non-inventory part right? I was checking in QBD there's an option for tracking it. However, I can't find it in QBO. How should I set up the lists if I want to track how much I spend on each material.

Hi there, @ASB2.

Thank you for the prompt response and for the additional details of your concern. I'd be glad to provide information about tracking how much you spend on your non-inventory items in QuickBooks Online (QBO).

To start, you'll want to follow the steps outlined by GebelAlainaM above to learn how to enter your non-inventory items.

Then, once you have recorded your bills or bill payments, we can proceed to pull up the Purchases by Product/Service Detail report to show your purchases.

Here's how:

Go to the Reports menu.
In the search field, you can enter and click on Purchases by Product/Service Detail.
Select the date range from the Report period.
In the upper-right corner, click Customize button.
Select the Change columns link, then place a checkmark next to the column you want to include.
Scroll down, then click the Filter drop-down.
From the Product/Service, choose your non-inventory items.
Click Run report.

You can also run the Purchases by Vendor Detail report, then customize it to show the details that matter the most to you. For more info about customizing reports, kindly refer to this article: Customize reports in QuickBooks Online.

Just in case you want to memorize the report you've customized, feel free to check out this article for the detailed steps and information: Memorize reports in QuickBooks Online.

I'd like to know how it went after running the report, as I want to ensure this is resolved for you. Just reply to this post and I'll get back to you. Have a wonderful day!

A

antoncleverence

Hello!

It sounds like you're looking for the right way to categorize your dies in QuickBooks. Since the dies are used in the manufacturing process, they might be better categorized as "Other Charge" items or "Fixed Assets" if they’re expensive and have a long lifespan. Non-inventory items are typically used for goods you don’t track in inventory, so this might not be the best fit.

Alternatively, if you're looking for a more robust solution to track inventory, you might consider using Warehouse 15 for QuickBooks. It helps manage inventory in real-time, print labels, and scan barcodes directly from a mobile device.

For more info on Warehouse 15, check out Cleverence Warehouse 15.
https://www.cleverence.com/solutions/quickbooks-warehouse-15/

Hope this helps!

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