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Level 2

Print W-2 forms

Do I have to have enhanced payroll to print out W-2/W-3?  Can I do this in Basic payroll?  If so how?

Solved
Best answer January 15, 2019

Best Answers
Highlighted
Anonymous
Not applicable

Print W-2 forms

Yes, payroll forms require an Enhanced payroll subscription.

Basic is for people who have someone else, like their accountant, do payroll forms.

View solution in original post

10 Comments 10
Highlighted
Anonymous
Not applicable

Print W-2 forms

Yes, payroll forms require an Enhanced payroll subscription.

Basic is for people who have someone else, like their accountant, do payroll forms.

View solution in original post

Highlighted
Level 1

Print W-2 forms

i have the enhanced version

Highlighted
Anonymous
Not applicable

Print W-2 forms

Greetings, @201673729,

 

Thanks for adding to the conversation. Let's make sure you're able to print your W-2 forms.

 

Since you're using the Enhanced Payroll version, you can now print your reports anytime. Before doing so, please make sure your tax table is updated. Here's how:

  1. Go to the Employees tab.
  2. Select Get Payroll Updates.
  3. Put a check in the Download Entire Update checkbox.
  4. Select Download Latest Update.
  5. A window appears when the download is complete.

To start printing your W-2s, please follow the steps below:

  1. Go to the Employees menu.
  2. Choose Payroll Tax Forms & W-2s.
  3. Select Process Payroll Forms.
  4. Double-click Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
  5. If you are not able to find the form in the list; scroll down the list and look for the form or activate the form by clicking the Forms drop-down arrow and choosing Make a New Form Active. Choose Federal then click the W-2 form. Once done, click Add Form.
  6. Select the correct filing period or year and click OK.
  7. Mark the employee names you want to create W-2s and choose Review/Edit.
  8. Click the Check for Errors button at the bottom. Make sure there aren't any errors left.
  9. Choose the Print for Your Records button, then mark the radio button for W-2 copies you'd like to print.
  10. Once done, click Print PDF.

That should get you on the right track, @201673729. You may want to check this article to know more about printing your W-2s in QuickBooks Desktop: Print W-2 and W-3 forms

 

Do let me know if you have any more questions with the process. I'm here to assist you anytime. Have a good one!

Highlighted
Level 1

Print W-2 forms

I do have enhance payroll!!!!!!  can you just tell me how to do it where to find it and how to print them off.

Highlighted
Level 1

Print W-2 forms

The W-2 order form says that they are compatible with Basic Payroll. Why does it say this if you can't print them from QB Basic Payroll?
Highlighted
QuickBooks Team

Print W-2 forms

I appreciate you joining and voicing out in this thread, @joannlw.

 

We offer three different payroll subscription for our QuickBooks Desktop users: Basic, Standard, & Enhanced. Included in the Basic Payroll are the following:

  • Instant paychecks for W-2 employees.
  • Automatic tax calculations.
  • No tax forms included - create reports for your accountant for tax filings.
  • Free direct deposit.
  • Free live support from experts.

To learn more about the features for each subscription, I recommend checking this link: Try Payroll for QuickBooks Desktop.

 

You'll have to upgrade your payroll so you can pull up and print the W-2 form. To do that, you can contact our phone team:

  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu bar.
  3. Click QuickBooks Desktop Help.
  4. Click the Contact us hyperlink.

Additionally, I'm adding the Payroll Helplink for future help. The page has the articles related about employees, your subscription, payroll and paychecks, taxes, E-file, and E-pay, View My Paycheck and Payroll liabilities.

 

Let me know if there's anything else you need or if you have follow-up questions. I'm still here to help you more about payroll. Wishing you all the best!

Highlighted
Level 1

Print W-2 forms

I am using pre perforated paper. It aligns perfectly. The issue I have is I want two per page BUT the same employee. I cannot send an employee a W-2 with someone else info. I have enhanced payroll and I have done everything by instructions BUT when I go to print. It either prints one copy on a W-2 form (if I choose to just print one employee) OR  I chose all employees and it prints TWO employees info on one form.

Highlighted
QuickBooks Team

Print W-2 forms

I'm glad that you reached out to us, @Lost In Indiana.

 

For now, there's no option in Quickbooks to print two W-2 copies of the same employee using a perforated paper. The program will only print a single copy if there's only one person selected.

 

Therefore, you need to print two W-2 forms for one employee. 

 

You can also check the year-end checklist in QuickBooks Desktop Payroll to prepare your tax forms.

 

If you have other question in regards to printing tax forms in QuickBooks, you can comment below. I'll be there to help.

Highlighted
Level 1

Print W-2 forms

I do have enhanced

Highlighted
Moderator

Print W-2 forms

Good to have you here, Vicki65.

 

You can print W-2 and/W-3 forms using your Enhanced Payroll. You may refer to the steps provided above on how to print them or check out this article to learn additional information about printing W-2/W-3 forms.

 

I've also added this article you can check on how to E-File Federal W-2 forms for your reference: E-file Federal W-2 Forms

 

If you need more help, please don't hesitate to tag me in a comment below. Thanks!

 

 

 

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