Question

Labor costing

Forum|Forum|4 years ago
April 19, 2022
1 reply
25 views

Do I need QB Time and/or Payroll to be able to apply hourly costing to an employee and see that cost pull through on job profitability reports?

QB Desktop pro plus 2022

QuickBooks Desktop

M

Mark_R

Moderator

I'm here to help track your employee's hourly cost, @Aaron at LTJ.

You don't need to have QuickBooks Time or Payroll services to track your employee's hourly costs. You can utilize the Time Tracking feature to record an hourly cost. Let me guide you through the process.

Firstly, let's turn on the Time Tracking feature in your company file. Here's how:

Open your QuickBooks Desktop company file.
Go to the Edit menu, then select Preferences.
Click Time & Expenses from the left menu.
Go to the Company Preferences section and select Yes to turn on the feature.
Select OK to save the settings.

Once done, you can now enter a weekly or a single timesheet to track your employee's hourly cost. To do so, please follow the steps below:

Go to the Employees menu, then select Enter Time.
Choose Use Weekly Timesheet or Time/Enter Single Activity.
Enter the information needed.
Click Save & Close.

After the steps, the information will show on your job profitability report.

You might also want to read this article to learn more about job costing in QuickBooks Desktop: Track job costs.

Please let me know if you need clarification about labor costing. I'll be standing by for your response, @Aaron at LTJ.

A

Aaron at LTJAuthor

Mark_R,

We have done everything mentioned and no labor cost are pulled through to the "actual" column. Cost for job related expenses comes through for PO's that were put on the job. We also don't see a location to enter an hourly cost for each employee to calculate labor cost from, it looks to me that we would need to have payroll turned on to enter a compensation cost for the employee or another means from QB Time. QB Online seems to have this configured considerably different and better for job costing purposes.

We have read that thread thoroughly and under stand a time sheet is a non posting transaction but we get confused by this note

"Timesheets are a non-posting entry. You must import time to a bill or invoice to include it in the Job Profitability or Company Financial Reports.".

We don't understand what they mean to "import" time, when creating an invoice we select the job we are invoicing and pull expenses and time through to the invoice by either the pop up window or the "add time/cost" button. Which I would believe we are "importing" to the invoice this way.

It would be nice to pull a report showing all labor hours and material cost that was applied to each job.. don't know if I've found that yet as the "quick report" in the job doesn't pull hours through just cost.

J

JamaicaA

QuickBooks Team

Any update on this?

I appreciate you coming back into this thread, @Aaron at LTJ. Let’s work together to figure out what’s happening with your account.

You don't need QuickBooks Time or Payroll to keep track of your employees' hourly costs, as my colleague noted above. You can enter an hourly cost using the Time Tracking tool.

There are a few things that could cause the payroll info option to be missing, but don’t worry we will get to the bottom of it. I’ve replicated your concern on my file and verified that the payroll info button is visible and working fine.

The unusual behavior that you've encountered might be caused by a damaged component in the program. To fix this, let’s perform some troubleshooting steps. Let’s start with ensuring you’re using the most recent version of your QuickBooks product. This way, you’ll receive security updates and bug fixes.

You’ll need to be an admin to update QuickBooks Desktop. You can also set up QuickBooks to automatically download the updates. I’ll show you how:

Go to the Help menu, select Update QuickBooks.
On the Update QuickBooks window, go to the Options tab.
If you want to turn on Automatic Updates, select the radio button for Yes.
To share automatic downloads with other computers on your network, select the radio button for Yes.
Select Mark All, then click Save.
Head to the Update Now tab. You also tick the Reset Update checkbox to clear all previous update downloads.
Click Get Updates to start the download.
When the download finishes, restart QuickBooks Desktop.
When prompted, accept the option to install the new release.

Once done, you’ll need to reopen your QuickBooks file and run the payroll tax table update.

if the issue persists, we can run the Verify/Rebuild tool utility to detect the data damage: Verify and Rebuild Data in QuickBooks Desktop.

Drop me a response below if there are other things you need help with the time tracking or any other QuickBooks-related concerns. Take care, and keep safe.

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