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payroll

Forum|Forum|4 years ago
July 25, 2022
10 replies
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My laptop crashed and there was no backup files. I have now reset up my account. How can I get my past payroll info for my employees? I have quickbooks premeir plus desktop

Best answer by Morgan_B

Hi there, jmarkanderson.

Thanks for turning to the Community for support. I'd be glad to offer some info so you're able to have your employee's payroll info in your QuickBooks Desktop account.

Would you happen to have any physical paper copies of checks, deductions, or any similar payroll detail reports? If so, you can use those documents to enter previous payroll data into the Desktop system. Here's how:

1. Choose the Employees tab in your account, then Payroll Setup.

2. Select Payroll History.

3. Enter whether or not you've paid employees this year.

4. Complete the following on screen prompts.

5. Choose Enter pay history for each employee and use your reports to enter the correct info.

I recommend checking out the following article for even more info, specifically Step 3: Enter Pay History: Get started with QuickBooks Desktop Payroll

By completing the steps above you'll be able to enter previous payroll info and get back to business. Feel free to reach back out if you happen to have any other questions. I'll be here to help.

Morgan_B

Answer

QuickBooks Team

Hi there, jmarkanderson.

Thanks for turning to the Community for support. I'd be glad to offer some info so you're able to have your employee's payroll info in your QuickBooks Desktop account.

Would you happen to have any physical paper copies of checks, deductions, or any similar payroll detail reports? If so, you can use those documents to enter previous payroll data into the Desktop system. Here's how:

1. Choose the Employees tab in your account, then Payroll Setup.

2. Select Payroll History.

3. Enter whether or not you've paid employees this year.

4. Complete the following on screen prompts.

5. Choose Enter pay history for each employee and use your reports to enter the correct info.

I recommend checking out the following article for even more info, specifically Step 3: Enter Pay History: Get started with QuickBooks Desktop Payroll

By completing the steps above you'll be able to enter previous payroll info and get back to business. Feel free to reach back out if you happen to have any other questions. I'll be here to help.

J

jmarkandersonAuthor

It will not let me choose the option to enter every paycheck individually.

J

jmarkandersonAuthor

Thanks for the update, @jmarkanderson.

I understand how important to get all the payroll data entered into your QuickBooks Desktop (QBDT) system.

Retrieving the files stored on your device will be difficult if something happens to it. If you want to recover it, you might want to talk to an IT professional. Additionally, if there is a recent external backup copy, you might look for it so you can restore the files in QuickBooks Desktop.

On the other hand, you can also prepare historical data in an Excel file as an alternative. Use a third-party importation program after that. Otherwise, I suggest making recreating these paychecks. Here’s an article that can guide and explain to you on to enter the information easily: Recreate a missing or voided direct deposit paycheck in QuickBooks Desktop Payroll

Moreover, see the lists and transactions you can import using IIF files by checking out this article: Export, import, and edit IIF files

You can always add a reply if you have more questions about payroll. Stay safe!

It will not let me select to enter past paychecks individually. It has the options for entering the whole quarter.

If I upgraded to assisted payroll would I be able to retrieve past payroll info?

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