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Fringe benefits and tax forms


Taxable fringe benefits affect the employee tax forms. These amounts also affect the employees' gross income amounts, which in turn affect the company's payroll withholding and payroll tax liabilities.


You have employees who are eligible for fringe benefits.


Examples of fringe benefits

Fringe benefits are compensation other than wages provided to an employee. They can be either taxable or non-taxable. Examples of fringe benefits include:

  • Health and life insurance
  • Public transportation subsidies
  • Moving expense reimbursement
  • Employer-provided vehicles
  • Educational reimbursement plans
  • Group-term life insurance
  • Employee loans that are forgiven

If you're not sure whether your company offers taxable fringe benefits to employees, consult an accountant or tax advisor.

Tax forms that report fringe benefits

Fringe benefits are reported on the following IRS tax forms:

Select the links above to open a combined PDF copy of the forms. Select any line or box for IRS instructions and QuickBooks Desktop information and troubleshooting steps.

IRS information on fringe benefits

For IRS information on fringe benefits, see Publication 15-B, Employer's Tax Guide to Fringe Benefits

How to set up fringe benefits to be tracked

Each company-paid benefit or other payroll expense that needs to be tracked requires a separate payroll item. For help in setting up payroll items, see How to create taxable fringe benefits payroll items.

How to generate reports that show employee fringe benefits

After you've determined what fringe benefits you're providing to employees and set them up to be tracked, you can generate reports in QuickBooks to view details. For instructions on generating reports to view employee fringe benefits, go to one or both of the following pages:

  • Payroll item detail report (this report provides amounts grouped by payroll item type, showing totals for each employee within each type group.
  • Payroll detail review report (this report provides amounts grouped by employee, showing totals for each payroll type).

Either of these reports can be filtered to display only the fringe benefit payroll items.

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