Payroll taxes and insurance
Taxes are withheld from pay to fund income, Social Security, and Medicare tax liabilities. Common payroll tax and insurance withholdings that create liabilities for employers include:
- Federal income tax withholdings: The amounts withheld are determined by the worker’s annual income and filing status.
- FICA taxes: The taxes collected to fund Social Security and Medicare taxes.
- State income taxes: Each state has different requirements for withholding and paying state income tax, and some states don’t impose a state income tax.
- Federal Unemployment Tax Act (FUTA) and State Unemployment Tax Act (SUTA): Both provide temporary income for workers who lose employment.
- Workers’ comp insurance: If a worker is injured, the insurance policy pays for medical costs and lost wages due to injury.
- Wage garnishments: A garnishment is a court-ordered requirement to withhold employee pay and forward the amounts to a third party.
As your business grows, you may offer benefit plans to motivate employees. Workers can choose to voluntarily withhold payroll dollars to fund benefit plans.
Voluntary deductions
Voluntary payroll deductions for benefit programs are funded through payroll withholding. The employer’s share of the costs is a payroll expense. Common voluntary deductions include:
- Retirement plans: The worker’s contributions are deducted from pay and are not an employer expense. The employer’s share of contributions, however, is a payroll expense.
- Health, dental, vision, and life insurance premiums: Premiums paid by the employer are not withheld from pay and are included as business expenses. The worker’s share of premiums is deducted from pay and is not a payroll expense.
- Union dues: Dues are deducted from pay and forwarded to the union on the worker’s behalf.
Some payroll liabilities are reclassified into a payroll expense account when payments are sent to a third party. The cost incurred to retain an accountant or a payroll provider company is a business expense.