Expenses & Suppliers

Hi! I'm using Quickbooks self-employed. I just noticed that not all my Amex receipts are appearing in Quickbooks. I've found 2 missing so far from about 2 weeks ago - but I'm worried there could be more. Any thoughts or solutions?

We are non-profit company. How to do Gift Card Accounting:1. Near at the end of fiscal year we receive Gift Cards against, some budgeted expenses - surplus.2. Then we issue Gift Cards to our clients (product, service or cash in turn is not received and not required, as it is just a gift)Currently we are tracking on excel sheet !Thanks for reading 

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Hello,I work for a homebuilder, we have just started in QuickBooks Online, I used the desktop version the past 10 years or so..I enter contractor/supplier invoices in the "Cheque" screen to be able to track the invoices via class(project) and then print cheques to be mailed.  My question is, when entering the invoices to be paid, where do I put the invoice number so that if an invoice number was previously used/entered, QuickBooks will have a pop up to warn you its been previously used? I put it in the memo line as both just the number  and invoice 1234 but it let me save both entries and the message did not pop up that it was previously used. I really want it to flag it like it did on desktop.One other question, the invoice number or whatever detail used in the memo box shows up at the bottom of the printed cheque as it should but it does not say memo or have a line, is there a way to get that to appear? Thanks for any helpG

Some of our vendors offer a 30/60/90 term with the amount split between 3-4 months. Is there a way to create split terms when entering in a bill in QBD?

Hello After a through investigation I need to post a journal entry ( for fixing couple error) . I have to Debit Account payable GL account and credit a Bank account but QBO does not allow me to post this J/E unless I select the "NAME" tab box with supplier name . In the dropdown box  I have no choice of Supplier .Only customers names are available. How do I post this Journal entry .  Please advise  Thanks Farzana Ali 

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Hello, I want to move some expenses from one account to another. My books have already been closed for the year. If I move multiple transactions will this cause any issues?

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I recently incorporated but before then, I had business expenses like website, domain, advertising, incorporation expenses etc coming out of my personal visa. I guess my question is how do I record these on QBO? 

Hello,I am setting up QuickBooks online for the first time so am kind of learning as I go, I used desktop 2019 at my last company.  When I use to pay our bills/print cheques I did it in the "Write Cheques" location on desktop, but with online now I am assuming I am now doing it under the category "Cheque" and "Print Cheque", my question is on the paystub it shows a GST line, is there a way to remove this, or is it common to leave it on there (or did I possible not set it up correct?  It did not show up when I printed cheques using the desktop version so am just curious. I do remember entering GST as its own line item on desktop and see online has the option to include it. Any suggestions are appreciated.Thank you

I have a client that would like to have a reminder of when payables are coming due. Is there a way to set up reminders or a place like in Sage 50 that has a calendar view of bills coming due?

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Hi,I pay our suppliers monthly upon receipt of a statement, which lists the invoices in sequential invoice number order.Some statements will have 50 or more invoices for each day.At present QB lists the bills in date order first, but after that the order is random which means it can take me 3 hours to go through one statement as I search to match up bill nos with the list in QB.How can I get the write chq or bill payment screen to list the bills in bill no order please?  If I could do this it would make bill paying so much quicker.Thank you!

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qbo employee expenses

Quickbooks Desktop Premier 2021.     I have just received inventory goods against a vendor bill that has already been paid.   How do I link this goods receipt to the paid bill?

Does QBO have a function to record supplier refunds  directly  to bank accounts or credit cards? and a function to record supplier cash refunds? Currently, it seems that QBO only has the functionality for "Supplier Credit," but sometimes suppliers refund directly to bank accounts or credit cards , not issue a credit memo. Thanks 

Hello!  When I enter an expense (for example lets say a team member purchased materials at home depot) the HST in QBO when entering the expense does not match the HST on the receipt I am supplied with.  Any reason for this? It's not always but its a pain enough that it makes my transactions not match and if I don't catch it I have trouble going back. 

anyone experiencing this same problem

A cheque was written to a supplier in December 2022.  It was returned in February 2023.  How do I handle this without affecting our financial statements for 2022?

Hi. I'm new to QuickBooks. I converted a billable expense to an invoice. I saved the invoice but did not send it. The client wanted the expense shown on a separate invoice. I used the garbage icon to delete it on the first invoice and attempted to add it to second invoice however QuickBooks does not show it as available. In Sales it still shows as converted. How do I unlink this expense from the original Invoice and make it available to convert again?

We use the QBO app to snap all our receipts and invoices. Then I review them all in the web version to adjust any GST differences, and check them over. Many expenses get coded to the right accounts, but our food purchases don't. We run a restaurant and the bulk of our receipts/bills are food purchases, which need to be coded COST OF GOODS - FOOD. They alway come up MEALS AND ENTERTAINMENT (an expense), and I have to fix them, even when I set the correct account in the supplier info. Is there any way to fix this? Thank you.

I have a motor vehicle expense that is 100% GST. How do I record it as all GST and it be included on my GST remittance?