Question

vendor default expense account

Forum|Forum|5 years ago
April 2, 2021
13 replies
113 views

How can I set the default account for a vendor? For example, I want all charges to Exxon to be assigned to Auto Expense. When I get an Exxon charge from my bank statement, it assigns it to Computer Expense and I have change it manually to Auto Expense. It never learns the change.

Thanks

QuickBooks Desktop for Mac

G

Giovann_G

Moderator

Welcome to the QuickBooks Community, northbynortheast.

Being able to set up a default account for vendors is unavailable in QuickBooks Desktop(QBDT) for Mac.

I'll take note of this and add it to our list of proposals. Our engineering team always looking for ways to improve our software. They might consider adding this feature in future updates.

In the meantime, you can visit our Product Update page. To stay current on the latest news and updates happening in QuickBooks.

I'll add this article so you have a guide on how to reconcile bank and credit card accounts(Mac).

Reply to this post if you have further questions about your account. We're always here to help you. Have a nice day!

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LaughingYeti

We need the ability to use COG or other types of accounts for vendors. Restricting it to only expense accounts is very frustrating, and the same issue doesn't exist in QBD.

MariaSoledadG

QuickBooks Team

I'm not talking about issues with entering transactions. In the vendor details there is an option to set a default expense account. Why is this limited to expenses? What if we want to use a COG, liablity, or asset account as default for the vendor? This was not restricted in QBD, but in QBO the system will only allow default accounts to be expenses. I need the default to be an other current asset account for a vendor, but QBO doesn't allow that.

A default expense account for your vendor is indeed suitable for your business. I'll guide you on how you can submit a request for this feature, Laughing.

You can let our product team know how this customized function for your vendor can greatly give convenience to your company. We intend to deliver you the best experience. You'll want to send feedback by following the steps below:

Access your QuickBooks Online company.
On the top right corner, click the Gear icon.
Below the Profile column, select Send Feedback.
Enter a brief description of your feature request.
Once you're ready, press Send.

At the same time, you can check out our Customer Feedback page to see if there are updates on any requests that have already been submitted. You can also add vendor bank account information directly into Online Bill Pay. I've added this article for your reference: Add A Vendor Bank Account.

To know more about how you can pay bills in QBO, check out these resources for additional information:

Keep in touch if you have any concerns with your vendors. I'll always be right here to help.

A

Adminpooltron

No matter what the vendor default is set to ( and prior versions allowed you to choose up to THREE defaults!), when an invoice is uploaded, it just assigns a random account. This SUCKS. It is faster and easier to just hand key in vendor invoices than to use their lame “upload” function. There is also NO SORT by vendor in the review function, again, this sucks. The old desktop version was doooooo much better!!!

C

CPA239

Yes, I set the vendor DEFAULT expense account and it never defaults. I am entering my check detail for reconciliation. The bank only downloads the check number and amount. I am tring to enter the vendor and the expense category. I am using cash method and QB online.

Why is this so hard? It says "DEFAULT EXPENSE CATEGORY". Doesn't that mean this vendor will always default to what you selected?

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LouiseG12

QuickBooks Team

I want to ensure this is taken care of, CPA239.

Yes, once you set up a default expense category on the vendor's profile, that category will automatically appear when you create a transaction using the same vendor.

On the other hand, transactions downloaded from the bank need to be categorized manually or setup a bank rule in QBO that will automatically categorize a transaction for that vendor.

For more details, check out this article: Categorize online bank transactions in QuickBooks Online.

Furthermore, I'm sharing this article on how to track bills and record payments for future reference: Enter and manage bills and bill payments in QuickBooks Online.

We'll be around if you need additional assistance in managing your vendors and transactions in QuickBooks Online (QBO). Just click the Reply button below. Have a good one!

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