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Tami1025
Level 1

Banking Deposits with ACH payments

We have a customer who is making direct deposits into our banking account to pay invoices.  I receive an email with the payment details.  I enter the payment into the customer account to pay the invoices.  I make deposits to the bank at the end of the week (with all the other checks in hand).  When I got to 'banking / make deposits' in QuickBooks to record the checks and print the report; the direct deposits show up.

I'm not actually bringing this money to the bank, as it is already there.

**How do I make a direct deposits NOT show up on the 'Payments to Deposit' report??**  

3 Comments
MaryJoyD
QuickBooks Team

Banking Deposits with ACH payments

Let me share some information on how to remove payments from the Payments to Deposit page, @Tami1025.

 

What you can see from the Payments to Deposit window when creating a bank deposit are the ones you've entered in the Receive Payments window, or the Enter Sales Receipts window, or from Payment items you entered on invoices or other sales forms.

 

These are payments that you put under Undeposited Funds account.

 

If you no longer want to see these payments into Undeposited Funds account or from the Payments to Deposit window, you’ll just have to uncheck the Use Undeposited Funds as a default deposit to account checkbox.

 

This will let you choose which account to use when entering or receiving payments in QuickBooks. 

 

Here’s how:

  1. Go to the Edit menu and click on Preferences.
  2. Select Payments from the list and proceed to the Company Preferences tab.
  3. Click and uncheck the Use Undeposited Funds as a default deposit to account checkbox.
  4. Select OK to save the changes. 

Check these articles for more information: Deposit payments into the Undeposited Funds account in QuickBooks Desktop.

 

Here’s also a guide on how receive payments: Record an invoice payment.

 

Let me know if there's anything that I can help. Take care and have a wonderful day!

Tami1025
Level 1

Banking Deposits with ACH payments

Mary Jo ~

Oh my!  This makes a lot more sense.  I also see an option to 'accept ACH payments'.  I'll try this in a little bit.

Thank you!!!  I think this will work.

QB told me this morning via telephone that it wasn't possible.  That didn't make sense to me.

~ Tami

Ashley H
QuickBooks Team

Banking Deposits with ACH payments

Thanks for the reply, @Tami1025.

 

Please keep us updated! We're always happy to help in any way that we can. If you have any additional questions or concerns, don't hesitate and reach back out to us. Have a good one.

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