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December 5, 2022
Question

Journal Entry for a loan

  • December 5, 2022
  • 8 replies
  • 24 views

I have to do a journal entry for a loan that my boss has had. I have the new account balance and the percentage. How do I go about doing the journal entry and setting up new recurring payments that will account for the principle and the interest? Can quickbooks figure the interest or do I have to figure it each time. I would appreciate anyone's help.

8 replies

QuickBooks Team
December 6, 2022

Good day, NeeNee2022. 

 

Let me make it up to you by ensuring you'll be able to record a loan in QuickBooks Online (QBO).

 

To start tracking loans, we'll have to set up a liability and expense account for the loan and interest payments, respectively.

 

  1. Go to Accounting on the left panel.
  2. Within the Chart of Accounts tab, select New to create a new account.
  3. In the Account Type drop-down arrow, select Long-Term Liabilities. From the Detail Type drop-down, select Notes Payable.
  4. Then, Save and close.

 

After that, you'll need to create a check for the loan. I'll show you how:

 

  1. Click the + New button, then select Check.
  2. Choose a Payee, a Payment date, and a Payment method.
  3. From the Payment account drop-down menu, select the bank account.
  4. From the first line, from the Category dropdown, select the account you created to track loans.
  5. On the Amount field, enter the loan amount.
  6. Click Save and close.

 

You can check out this article for more detailed steps: Set up a loan in QuickBooks Online.

 

I also recommend reaching out to your accountant for additional guidance in managing your loans in QBO. Doing so ensures you'll record everything correctly and avoid messing up your books.

 

Should you need any assistance managing your loan payments in QBO. I'm is always here to help.

December 6, 2022

I'm so sorry but here is my dilemma. My boss has this loan account in his QB, and the bank has been taking automatic withdrawals for a while now. The account has been reconciled with the bank. He says it's not showing up on the reports right and I need to have it paid with the principal and interest. I've only taken one course on QB and am just out of school, so I'm trying to figure out how to rectify this. He says we need to do a journal entry for the current balance and start recording payments from there. To me if payments have already been reconciled, they have been recorded, just not principal and interest. I'm sorry but please any help would be wonderful.

MaryLandT
Level 10
December 6, 2022

I want to make sure the loan is recorded correctly, NeeNee2022.

 

The principal and interest were not included in the previous balance. That's why the report isn't showing right.

 

I suggest consulting your boss again and having them include the principal and interest on the previous reconciled payments. Adding it to the new account balance will no longer match the statement on the real-bank account. And, will mess up the report in QuickBooks.

 

If not, you can write a check and make sure to add the principal and interest. Please use this article and follow the instruction in Step 3: Record a loan repayment section: Learn how to record a loan in QuickBooks Online. Make sure not to miss any of the steps provided in this link so your loans are tracked properly.

 

If you aren't sure about this, it's a good idea to ask an accountant’s professional opinion. If you don’t have one, here's how to find a ProAdvisor near you.

 

Don't hesitate to comment below if you have follow-up questions about this. The Community forum is always open for replies.