- From the Lists menu, go to Price Level List.
- Select Price Level at the bottom then choose New.
- Enter a name for the price level on the Price Level Name field.
- Select OK.
Advanced Pricing is a new subscription-based feature available only to QuickBooks Desktop Enterprise customers. For U.S. versions of QuickBooks Desktop Enterprise, Advanced Pricing is a subscription-based feature available only to customers with a QuickBooks Enterprise Platinum Subscription. For Canadian versions of QuickBooks Desktop Enterprise, it can be purchased as an add-on service.
With Advanced Pricing, QuickBooks automatically changes the prices of items on sales forms according to rules you create. Each price rule can contain multiple conditions that must be met before QuickBooks Desktop changes the sales price. For example, if you want a specific group of customers (the first condition) to receive a discount, but only when they buy specific items (the second condition), set up a price rule with these two conditions. Conditions can be created based on customer, item, sales rep, date range, and class.
Advanced Pricing also allows you to offer quantity discounts. For example, QuickBooks Desktop can charge different prices when a customer buys 10 to 19 items, 20 to 29 items, or 30 or more items.
Both Price Levels and Price Rules let you tell QuickBooks Desktop to automatically change the prices of items under certain conditions, however, Price Rules allow more precision about when (the conditions) QuickBooks Desktop charges a different price for an item.
Price Levels are available in earlier versions of QuickBooks Desktop Enterprise. With Price Levels, you can automatically change prices based on customer type. Once a price level is assigned to a customer type, QuickBooks Desktop can:
Create a Price Level
Price Rules are available in QuickBooks Desktop Enterprise version 14.0 and later. With Price Rules, you have more power and precision to set conditions for when QuickBooks changes an item price. Price Rules can be created with a combination of conditions. QuickBooks can also override rules (for example, if you always want to charge a specific price for an item).
Enable Advanced Pricing
Create a price rule and set conditions
Use the Price Rule List
The Price Rule list stores all the price rules that have been created. To display the Price Rule list, go to the Lists menu, and select Price Rule List. Note that the list is available ONLY when Advanced Pricing is enabled in the Sales & Customers Preferences.
Edit a price rule
Delete a price rule
Make a price rule inactive
Apply quantity discounts using Advanced Pricing
Advanced Pricing allows quantity discounts to be offered. For example, QuickBooks can charge different prices when a customer buys 10 to 19 items, 20 to 29 items, or 30 or more items.
QuickBooks uses the total quantity per line item when applying quantity discounts. When an item appears on more than one line of a sales form, QuickBooks does not combine the quantities of each line item. For example, a quantity discount of 10% is offered when a customer purchases ten or more widgets. If five widgets come from one inventory site and five more come from a different site, the widgets appear on a sales form as two line items. In this case, QuickBooks does not apply the 10% discount, even though the total quantity of widgets purchased is ten and should qualify for the discount. Because the ten items are split between two lines on the sales form, the discount must be entered manually.