Question

Estimate Adjustment

Forum|Forum|7 years ago
January 23, 2019
2 replies
4 views

I am using Premier Contractors 2019. I create an Estimate based on a vendor proposal for $500. The vendor completed the work for less than the Estimate amount for $450. Do I have to manually adjust the Estimate to $450 to be able to close out the Estimate? How do I show a savings that the final cost came in less than the Estimate?

QuickBooks Desktop

SophiaAnnL

Level 5

You don't need to adjust the estimate, Kitkat2.

Since an estimate is a non-posting transaction, it won't affect your books if you record the invoice for the actual amount. Simply create an invoice from the estimate and enter $450.00. You can add a note though to indicate the original amount of the estimate.

Here's how to convert an estimate to an invoice:

Open the estimate.
Click the Create Invoice option at the top.
On the invoice, change the amount to $450.
Add a Memo at the bottom right.
Click Save & Close.

Please let me know if you have any further questions on this.

K

Kitkat2Author

Thank you. We were hoping there was a prompt that would allow that amount to be changed and updated while entering amount for invoice.

Rustler

Level 15

Additionally, when you do that, making the amount on the bill different than the PO, when you save the bill QB usually asks if you want the PO changed to match

If you are not seeing that prompt and want to, in preferences is a setting called bring back one time messages, check that and next time you will get the prompt

K

Kitkat2Author

I didn't get that prompt. When I go to my settings and check that 'bring back one time messages', it then brings up a different prompt saying I approve to add additional users to my account.

M

MaryGraceS

Moderator

Sorry for the late response. I'm taking over the bookkeeping for someone and I'm not understanding their set-up.

If I don't change the estimate to the increased/decreased costs to match proposals, how do I create a change order? Here is the steps they have taken:

1 - create estimate based on proposals received for work requested

2 - change the estimate to reflect additional work requested - this has either increased or decreased the estimate

3 - create an invoice from the estimate based on % complete

4 - invoice created shows an adjustment on the invoice for added/reduced work as a change order

If the change to the estimate creates a change order, how do I create a change order without changing the estimate that they are billing from?

Hi there, @Kitkat2.

It's nice to see your post again in the Community. Allow me to help share some information about estimate in QuickBooks Desktop.

In QuickBooks Desktop, there isn't an option to make change order without changing the amount on the estimate. As what @qbteachmt mentioned above that this would affect your Actual amount. If there's a need for you to reflect the amount, you'll need to make some changes in the estimate.

I've attached an article for additional reference: Accounts Receivable workflows in QuickBooks Desktop.

For additional help, feel free to reach out to our phone support. Our phone agents will be able to help you get to a resolution quickly.

Here's how:

Go to https://help.quickbooks.intuit.com/en_US/contact.
Select your product.
Select your QuickBooks version.
Select a topic.
Click on the Get Phone Number button.

That should point you in the right direction today.

Stay in touch if you have any other questions about an estimate. I'll be happy to help you further. Have a great one.

Sign up

Login with SSO

Let's get you signed in

Login with SSO

Scanning file for viruses.

This file cannot be downloaded