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vgardner218
March 19, 2021
Question

Difference Between Void a check or delete a check

  • March 19, 2021
  • 1 reply
  • 15 views

What is the difference between voiding a check/transaction versus deleting a check/transaction.  We have a few checks that were issued when we very first started using quick books.  These checks were for some payroll liabilities such as child support payments.  I believe there was a payment made through the bank and there was also a check processed through the liabilities payment process of QB.  We have verified with the agencies that they have been paid, but we still show a few very old outstanding checks when we do the bank reconciliation each month.  We need to remove these check from QB but i do not want to mess up the liabilities system.  

 

My thought was to either delete or void these old outstanding checks but i do not know what it will do to the liabilities system if I do that. 

1 reply

JenoP
JenoPQuickBooks Team
QuickBooks Team
March 19, 2021

Hi there, vgardner218.

 

Voiding changes the amount of the check to zero but keeps a record of the transaction in your books. Deleting on the other hand removes the transaction entirely in QuickBooks. It also causes the bill(s) paid to return to unpaid status.

 

If you will be deleting or voiding the liability checks, the child support payments will become unpaid in the Payroll Center. To fix the issue, you can create a prior payment. Then, select the Affect liability accounts but not the bank account option.

 

Here's how:

 

  1. Go to the Help menu, then select About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Select Next until you reach the Enter prior payments section.
  4. In the Enter Prior Payments window, click Create Payment.
  5. Enter the Payment Date and For Period Ending date accordingly (in many cases these dates will be the same).
  6. Click Accounts affected, then select Affect liability accounts but not the bank account.
  7. Select Finish.

 

Here's an article about this feature for more details: Enter Historical Tax Payments In Desktop Payroll. 

 

Let me know if you still need more help with this. We're always here to guide you. 

JenoP
JenoPQuickBooks Team
QuickBooks Team
March 20, 2021

Hi vgardner218,

 

Hope you’re doing great. I wanted to see how everything is going about removing old outstanding checks. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

 

Looking forward to your reply. Have a pleasant day ahead!

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