Admin Time Tracking Only

Forum|Forum|1 month ago
May 12, 2026
2 replies
4 views

Within my company, I (the admin) enter all weekly timesheets into QuickBooks time. Therefor, my employees do not need "Access" to QuickBooks time. How can I disable their access while still being able to enter their weekly timesheets. One of the main reasons, is because QuickBooks charges me an additional $10 per employee who has "Access" even though none of my employees need to use it, or even have an account.

RoseJillB

QuickBooks Team

To stop billing while still managing their timesheets, you can log in to QuickBooks Time and go to My Team. Then, select the toggle to turn off for a specific member in the Access column.

Let me know if you need additional help managing your account or timesheets. I'm just a post away to help.

Paradise PlumbingAuthor

Once this is done, when I enter an employees time it gives me the error "User is not allowed to track time" and does not allow me to save/log the time.

AntoniettaE

QuickBooks Team

Turning off the access toggle for an employee prevents both the employee from logging in and you from entering their time. That's why you see the error message and cannot save the time entry.

Regarding the $10 fee, it is a subscription add-on that applies to active employees. It will be removed once the employee is deactivated.

If you have any other questions, feel free to let us know. We’re here to help.

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