Question

Multiple users with different licenses

Forum|Forum|6 years ago
March 27, 2020
1 reply
5 views

Hello,

Both (my office & book-keeper) use QB-Desktop-Premier. We both have different licenses, and have put QB-files in a shared folder.

Question:

1. Can multiple users (having different licenses) work simultaneously on the same QB-file?

Thanks.

QuickBooks Desktop

AlcaeusF

Level 14

Thanks for reaching out to the Community, @ashburnconsulting.

As long as both QuickBooks Desktop (QBDT) Premier are on the same year version, yes, you can. All you need to do is to set up a multi-user network. Before doing so, please note that the recommended set up is having the company file stored on the Host computer.

To turn on Hosting, here's how:

In QBDT, go to the File menu at the top to get to the Utilities and Host Multi-User Access.
Click Yes on the confirmation window.

I'll add this article for more information: General info about hosting your company data in multi-user mode in QuickBooks Desktop.

Once turned on, you can now proceed with setting up your QB to a multi-user mode. Consider checking out this article for the detailed steps on how to do it: Set up and install a multi-user network for QuickBooks Desktop.

Please let me know if you have any other questions or concerns. I'll be more than happy to answer them. Enjoy the rest of the day!

A

ashburnconsultingAuthor

Hi,

I read the links:

https://quickbooks.intuit.com/learn-support/en-us/configure-for-multiple-users/set-up-and-install-a-multi-user-network-for-quickbooks-desktop/01/203684

https://quickbooks.intuit.com/learn-support/en-us/multi-user-mode/general-info-about-hosting-your-company-data-in-multi-user-mode/01/201862

We don't have a server but only workstations, since we use cloud storage and all QB-files will be stored in it (with correct folder rights).

Thought that we could install QB-Desktop in every workstation and simply map to the cloud (network drive). But above link requires QB-Desktop be installed in at least 1 workstation & act as a server (meaning running 24/7 with QB-DatabaseServerMngr installed). This means we truly need a server.

Am I correct in my understanding? Is there any other way to have QB-Desktop without running a server?