Skip to main content

Get 50% OFF QuickBooks for 3 months*

Buy now
Switch to QuickBooks and 70% off for 3 Months
February 23, 2023
Solved

Condensed Invoice from Estimate

  • February 23, 2023
  • 1 reply
  • 9 views

I have Item0 with Item1 and Item2 as Sub-Items.  On the Estimate, I have a line for Item1 and a seperate line for Item2.  Is there a way to generate the invoice, from the estimate, where the invoice shows Item0 on 1 line totaling Item1 and Item2 amounts?

Best answer by ZackE_

Thanks for getting back with the Community, tpmcma.
 

I'd recommend using a group item for what you're trying to achieve. These are container items that include additional items. You can include up to 20 items with one group item. When you pick the item, all of its linked items are added to your invoice and present a subtotal.
 

Here's how to create a group item:
 

  1. In the top menu bar, go to Lists, then Item List.
  2. Choose Item, then New.
  3. Pick Group as its Type.


     
  4. Enter all necessary details.
  5. Select Save.

 

After creating it, you can add it to estimates, then create invoices from those estimates.
 

I've also included a detailed resource about working with group items which may come in handy moving forward: Add, edit, & delete items
 

I'll be here to help if there's any additional questions. Have an awesome Thursday!

1 reply

Bryan_M
QuickBooks Team
February 23, 2023

Hey there, @tpmcma.

 

You'd gladly hear that it's possible to create an invoice from your estimate template. Let me help you with how to do it.

 

You'll need to create an invoice and name it Estimate. Next, open your invoice and change the template to Estimate, and then mark it Pending. 

 

Know if you need to turn it back to an invoice, mark it Final, and change the template back to the Invoice template.

 

If you want to learn how to make an invoice for an estimate. You can read through this article: Create an invoice for an estimate.

 

For more queries about managing your estimate and invoice template, don't hesitate to reply to this post. Keep safe and enjoy your day!

tpmcmaAuthor
February 23, 2023

will this combine the Item0:Item1 line and Item0:Item2 line in the estimate - to combine& total them on the invoice on the Item0 line?