Level 7

Question

How do you record debit card purchases

Forum|Forum|7 years ago
December 11, 2018
2 replies
63 views

do you treat it like a check or credit card?
what about items you return , how would you record that to a debit since they give you cash back?

QuickBooks Desktop

S

SkinnyRaven

Level 6

Use write checks and enter debit in place of the check number. For inventory items returned first enter a vendor credit. Otherwise make deposits, for the from account use the same as the original expense.

L

lindak1119Author

Level 7

Little confusing at first, but I think I recorded the charge to the business debit card correctly - it appears in the check register, so I think I'm good.

N

NicoleCardon

Can you tell us how you did it?

AlcaeusF

Level 14

Hello @NicoleCardon,

Welcome aboard to the QuickBooks Community. I'm here assist you with recording Debit Card charges in QuickBooks Desktop.

You can use the Write Checks feature to record the transaction in the QuickBooks system. Let's utilize the check number field to recognize it's a debit charge.

Here's how:

Click the Banking tab at the top menu bar.
Select Write Checks.
Make sure to uncheck the box beside Print Later.
On the Check number field, enter Debit Card.
Enter necessary information.
Click Save & Close.

To view the transaction on your register, follow these steps:

Click the Lists tab at the top menu bar.
Select Chart of Accounts.
Double-click the account name.

I've attached a couple of screenshot below for your reference.

Please don't hesitate to let me know if you need more help concerning the process. You can reach out to the Community team by posting a comment down below.

C

crab

I used my business debit/credit card to pay for inventory items purchased from a vendor via a phone call. I created a PO and then recieved items with bill and noted the bill paid by DC (debit card). Now I am not sure how to finalize this so it shows in my check register. I cannot simply pay it by writing a check and noting it as DC in the number because then it does not update my inventory count. I need to do it through the purchase order. Do I simply transfer the funds from checking to DC? Know I could just try and see, but I'm afraid if it is not right I will not know how to correct it ... can anyone help me?

AlcaeusF

Level 14

Thanks for joining this thread, @crab.

I appreciate you providing the complete details of your concern. Allow me to step in for a moment and share some additional recording your inventory purchased in QuickBooks Desktop (QBDT).

You're already on the right track! Since you created a bill, you can use the Pay Bills instead. Just make sure to select the correct debit/credit card account on the payment method and on the Account drop-down.

Here's how:

1. Go to Vendors menu at the top, then pick Pay Bills on the drop-down.
2. Select the Bill that you've created on the list.
3. On the bottom part, choose Credit Card on the Method drop-down, then select the right Account.
4. Click Pay Selected Bills.

For future reference, you can also check out this article for further guidance: Pay bills in QuickBooks Desktop.

That should do it. Please let me know how it goes or if you have any additional questions. I'm always here to help. Have a wonderful weekend!

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