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New Member
June 16, 2023
Question

Reconciliation Issues

  • June 16, 2023
  • 1 reply
  • 1 view

Hello, I've been doing payroll checks using my QuickBooks for a construction client since 2022 and now he wants me to start his bookkeeping starting the first month of this year 2023. The problem with this is the bank set up where he pays his employees from. My QB has been producing payroll checks using this bank set up without any beginning balance or other transactions ever made so the check register is way into the negative amounts. I tried to insert an opening balance equity amount that would give me the same balance as his actual bank statement at the beginning of January 2023. When I tried to reconcile January, the difference section which should say zero, has a number that is way off because all payroll transactions that I have made appear in checks and payments column. The opening balance equity amount appears as a deposit so I figured I'd leave it out. The whole thing is a mess in the reconciliation even though all the January transactions are correctly inputted. Is there a better way to start this bookkeeping even if payroll has been processed for many months now all on its own? 

1 reply

BigRedConsulting
Level 15
July 6, 2023

You're on the right track, I think. Basically, do this:

1. Pick a bank statement in the past as a starting point, such as the one that closes just before the first of the year.

2. Make the the bank account running balance match the bank statement as of the end of that statement date by entering an adjusting entry on the statement ending date.

3. Reconcile using the statement ending date and mark everything on and before that date as cleared, including the adjustment. Then the ending balance will match.

4. Add everything to the bank register that is missing since the beginning of the year, including non payroll checks and deposits. Reconcile one month at a time until you're done, making sure whatever is and selected on when reconciling matches each bank statement.