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B
BCRepair
September 11, 2017
Solved

Using barcode scanning for inventory

  • September 11, 2017
  • 4 replies
  • 2 views

We are working on implementing barcode scanning for inventory management.  We want to be able to scan multiple items, save them into the scanner memory, then load them with one click to an invoice, estimate, or sales order.  We have a barcode scanner capable to save multiple scans and are able to load multiple items.  However, sometimes instead of listing all the items into new lines in the invoice, it will sometimes put the item number into the quantity field.  The last time I spoke with Quickbooks support they thought that the scanner was sending the scanned number too fast for Quickbooks to interpret and list.  I would like to know if there is anyone else out there that are using QuickBooks for inventory management and if they have had similar problems and how they have worked through them.  Thanks!

 

      Best answer by Morgan_B

      Hello all,

       

      I appreciate you reaching out here in the Community for support. I'm glad to lend a hand with barcode scanning for your inventory.

       

      The ability to scan inventory directly into QuickBooks makes business life a little easier, so here are a couple of options to get you back on track.

       

      As the support agent mentioned, it's possible that the scanner is moving the number too fast. Another reason for the item number showing in the quantity field could be due to formatting. Here's an article explaining specifics of barcode scanning, including number formatting: https://community.intuit.com/articles/1554857-use-barcode-scanning.

       

      Additionally, an integrated app such as SmartScan could be beneficial. More information about this and similar apps can be found here: https://desktop.apps.com/apps/136920#!overview.

       

      This information will help you get back to business.

       

      Keep up the great work. I'm always around if you need someone to talk to about QuickBooks.

      4 replies

      L
      lmheimendinger
      January 29, 2018

      Facing the same issues:

       

      1. Adding barcodes t existing inventory.  Very large items among the list that are impracticvle to lug a laptop to.  Want to scan them into a device and then do a batch (like) update to items in QB.
      2. When invoicing, a customr is in a service area, but s/he may have purchased items from the warehouse that go to the loading dock, but invoice is created in the service area.
      3. Even if the items are with the customer in the service area, the scanner is not going to be used next to a desktop but out in front of the counter.  We need to control the invoicing from the scanner (advancing to next line, adding quantity). 

      A smart scanner is necessary.  Does the MC-40 do any of  that?  Does the Android phone app do it?

        Morgan_B
        Morgan_BQuickBooks TeamAnswer
        QuickBooks Team
        January 30, 2018

        Hello all,

         

        I appreciate you reaching out here in the Community for support. I'm glad to lend a hand with barcode scanning for your inventory.

         

        The ability to scan inventory directly into QuickBooks makes business life a little easier, so here are a couple of options to get you back on track.

         

        As the support agent mentioned, it's possible that the scanner is moving the number too fast. Another reason for the item number showing in the quantity field could be due to formatting. Here's an article explaining specifics of barcode scanning, including number formatting: https://community.intuit.com/articles/1554857-use-barcode-scanning.

         

        Additionally, an integrated app such as SmartScan could be beneficial. More information about this and similar apps can be found here: https://desktop.apps.com/apps/136920#!overview.

         

        This information will help you get back to business.

         

        Keep up the great work. I'm always around if you need someone to talk to about QuickBooks.

          N
          nutco
          February 7, 2018

          i have used cipher labs hand held scanners to complete inventory from the floor back to the computer hosting the point of sale system on it.. the scanner has worked fine for what it is, however it recenlty crapped out. are there other scanners recommneded for the same use or is cipher labs 8000 still the go to? thanks in advance for any help - chris

          K
          KelleOeste
          August 17, 2019

          I need all the information (scanner, app, program, etc) you are using to be able to scan an item and it go directly to QB without making a pick list, purchase order, sales order etc.  Thanks!

            L
            LAG1
            May 8, 2020

            I know your post is several years old..just wondering what solution you came up with?  Our parts to be scanned into QuickBooks Enterprise are several feet away if not across the room from the QuickBooks computer.  We are having to scan an item, go back to QB, click down to the next line on the Sales Receipt, go back and scan another item, etc.  How do we get QB to automatically go to the next line after each scan?

            S
            ShiellaGraceA
            Level 9
            May 8, 2020

            Hi @LAG1,

             

            A scanned item will appear on the transaction as a new line item. In your case, you'll want to begin troubleshooting by updating your QuickBooks to the latest release. Let me guide you how.

             

            1. Go to Help. Then, Update QuickBooks Desktop.
            2. Click the Options tab, then select Mark All.
            3. Select Update Now tab, check the Reset Update box.
            4. Hit Get Updates.

            Once done, restart your computer and try scanning an item again. I've added this article for more information about the barcode scanner.

             

            You can also visit our page about QuickBooks Desktop help articles for tips and recommendations.

             

            Fill me in if you have other questions or concerns. The Community is always here for you. Thanks for reaching out to us and have a lovely day ahead.

            S
            SELBY1
            April 27, 2021

            We are implementing barcode scanner on our desktop. Is there a way to scan barcode on picking slip.

            M
            mahesh5
            May 12, 2021

            yes I have been using QBO Online from 2013 . I do have over 1000 items and already we are using item codes description and do all the invoicing and do stock take . But in cosmetic business our staff make so many human errors when entering item codes and selecting them . 

            Always this has caused stock inventory discrepancies either we have more stocks in some items and less stocks in another items . 

            I belive only solution is to develop QBO develop team a qbo barcode scanning system to QBO Online . 

             

            Fiat Lux - ASIA
            Fiat Lux - ASIA
            Level 14
            May 12, 2021

            @mahesh5 

            You need an additional app to do so.

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