Backdate Transaction in Quickbooks Desktop

QuickBooks has a way of fixing your reconciliation, victoriamatsu.

You can perform a mini-reconciliation to make the correction. Then, make sure to know the ending balance from the most recent reconciliation. To do this, you can follow the detailed steps below. 

First, let's fix transactions in your bank account:

1. Go to the Banking menu and select Reconcile.
2. Select the bank account with the transactions you need to reconcile.
3. In the Date of Statement field, enter the date for an "off-cycle reconciliation." This date can be any date between your last reconciliation and the next scheduled one.

   Note: When you enter an "off-cycle" date, QuickBooks will remind you that you're doing a mini reconciliation. This puts previously unreconciled transactions back without affecting the "cycle" that they follow.

4. In the Ending Balance field, enter the balance of your last successful reconciliation. Then select Continue.
5. In the Reconcile window, check off the transactions you are fixing and re-reconciling.
6. Make sure the Difference field shows $0.00.
7. When everything looks good, select Reconcile Now.

Then, go to your credit card account to fix transactions:

1. Go to the Banking menu and select Reconcile.
2. Select the credit card account with the transactions you need to reconcile.
3. In the Date of Statement field, enter date for an "off-cycle reconciliation." This date can be any date between your last reconciliation and the next scheduled one.

   Note: When you enter an "off-cycle" date, QuickBooks will remind you that you're doing a mini reconciliation. This puts previously unreconciled transactions back without affecting the "cycle" that they follow.

4. In the Ending Balance field, enter the balance of your last successful reconciliation. Then select Continue.
5. In the Reconcile window, check off the transactions you are fixing and re-reconciling.
6. Make sure the Difference field shows $0.00.
7. When everything looks good, select Reconcile Now.

After you select Reconcile Now, QuickBooks asks if you want to Create a Payment Check or Create a Bill to Pay Later.

1. Select Create a Bill to Pay later.
2. If you need to, print your Reconciliation Report for your records.
3. After you print the report, a bill appears on the screen. The bill amount will be the balance you just reconciled.
4. Select Clear. This removes all info from the bill.
5. Close the bill

This balances the account. QuickBooks won't create a bill so your credit card balance isn't affected.  However, I still suggest reaching out to your accountant to make sure that your books aren't messed up. 

You'll want to run a Previous Reconciliation report to help you find your discrepancies and other issues in your reconciliation.

Post a comment below if you need any help with your reconciliation. The Community is always here 24/7.

Changing the date on a transaction won't ruin or alter your past reconciliations.

The only thing that will do that is changing reconciled transaction amounts, or adding or removing reconciled transactions.