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PKN2020
April 15, 2023
Solved

Bank Feeds Memo

  • April 15, 2023
  • 14 replies
  • 146 views

Hello,

 

I did some research but could not figure out an answer to my question.

When I download transactions through bank feeds either for my bank or cc, it shows a "Bank Memo" 

 

When I want to write what this transaction is for, or a description of the transaction, I have to go to "Add more details" and then in the "Memo" I can put description of the transaction. 

This is very time consuming when entering 100s of transactions. 

My question is whether a Memo can be a column in the downloaded transactions, so I can quickly write what it is for and then "add" instead of constantly clicking "add more details" to put in the actual memo of the item. 

 

Thank you for any help

    Best answer by ChristieAnn 11

    I appreciate you for coming back to the thread to clarify your concern about adding a Memo column in the bank feed center, PKN2020. Please know that this option is currently unavailable on QuickBooks Desktop, but I'll ensure you can send feedback so our product developers can consider adding the feature in future updates.

     

    I recommend going to the Help icon and selecting Send Feedback Online. You can then request the ability to add a Memo column so you can add extra details or quickly write what it is for. Any suggestions are forwarded to our engineers to be considered in future updates.

     

    Lastly, you may refer to this article to see steps on how you can reconcile your accounts to avoid any discrepancies: Reconcile an account in QuickBooks Desktop.

     

    I’ll be around to help if you need further assistance with managing your bank information in QBDT. Just add them to your reply below, PKN2020. Keep safe always!

    14 replies

    Nicole_N
    Nicole_NQuickBooks Team
    QuickBooks Team
    April 15, 2023

    Hi, @PKN2020. I appreciate you for doing some research to achieve your goal. 

     

    Let me share some information about the bank memo in QuickBooks Desktop (QBDT).

     

    After you download your transactions through bank feeds, you can see that the Memo will show as a Bank Memo column. You can set that up in the settings ⚙ by ticking the box. I've included a screenshot for visual reference.

     

     

    If you want to put a description of the transaction, you can change or put it in by clicking on the bank memo field without having to select "Add", then "Add more details". That should make your work a lot easier and faster. Please refer to the screenshot below for your guide.

     

     

    Moreover, you can visit this article to learn how to create rules to help QuickBooks match your Bank Feeds transactions: Create rules to categorize transactions in QuickBooks Desktop.


     If you need further assistance managing your bank transactions, don't hesitate to leave a reply. Take care and have a good one!

      W
      WLIbill
      March 11, 2024

      @Nicole_N 

      I know I am coming to this a year later but I have been having an issue that I think you point to in your response and include screen shots but I don't know how you got to these screens. 

      The Memo field used to have the name of the cardholder AND some details about the transaction, but lately it is just giving me the card number which is makes it take longer for me to find the matching receipts to verify and tag the transaction with a Job number. 

      The Bank Feeds screen shot in your screen gram seems to show where and how I can change this. I do not see this screen though. How did you get it? I use QB Desktop Premier and am currently still on 2023 version. 

      D
      DebSheenD
      Level 5
      March 11, 2024

      Welcome to the Community, @WLIbill.

       

      Allow me to step in and share some information about the bank memo field in QuickBooks Desktop (QBDT).

       

      I understand the importance of this feature to your business. However, modifying transactions coming from your bank to QBDT is unavailable. QuickBooks relies solely on the information downloaded from your bank.

       

      Currently, you have the ability to access the bank transaction and input the desired information into the memo field. Here are the steps to do so:
       

      1. Open your QuickBooks Desktop Premier software.
      2. Navigate to the Banking menu.
      3. Select Bank Feeds and then Bank Feeds Center.
      4. Look for the specific transaction in question and see if there are options to edit or modify the Memo field content.

       

      Please browse these handy articles for in-depth information about matching transactions and reconciling your account: 

       

       

      Get back to me if you have follow-up questions or concerns about the bank memo field. I'm more than happy to assist you. Take care!

      J
      jacob007
      April 5, 2024

      Did you ever figure this out?

      ShyMae
      ShyMaeQuickBooks Team
      QuickBooks Team
      April 5, 2024

      Hi there, @jacob007. I understand you want the memo line to populate when bank rules are created and applied. 

       

      Before anything else, if you're using the Express mode, you can edit the Bank Memo field by going to Add more details. If you're using the Advanced mode, you can directly edit it. 

       

      Please see the attached screenshot for a visual reference.

       

       

      You can visit this article for more detailed information: Switch between banking modes. 

       

      Once you've created a bank rule for categorizing your transactions, the bank memo description will disappear when applied. I understand how important it is to populate the description automatically, so I recommend sending feedback to our product development team. Your ideas will be reviewed and may be implemented for future updates. 

       

      To send your feedback:

       

      1. Hover to the Help menu, and click the Send Feedback Online option.
      2. Choose the Product Suggestion, and a pop-up window will appear. 
      3. Type your feedback suggestion in the space provided, then click the Send Feedback button.

       

      In the meantime, you can manually enter the memo description after the created rule has been applied to the transaction.

       

      Furthermore, I'm adding these informative articles to help manage your transactions in QuickBooks Desktop:

       

       

      You can return to me again if you need further information about the bank feed memo and bank rules. Kindly tap the reply button to enter your response. Please know that I'm always here to help in any way. 

      J
      jacob007
      April 5, 2024

      Hi

      I saw this same answer which you posted before.

       

      It does not really answer the question being asked by the people here. Putting in input by hand can be down in excel. Does Quickbooks Desktop not provide and automazation for this? Please answer specifically to this question.

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