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Reversing a voided check

Forum|Forum|5 years ago
October 26, 2020
3 replies
126 views

I sent out check #1 to Acme Co. Two weeks later they said they didn't receive it. Lack of communication and my boss did not put a stop payment on it at the bank, but I did void it in QB Desktop. I sent a replacement check (#2) to Acme Co. One month later, I received the bank statement and Acme Co. has cashed check #1. They have not received check #2, so we put a stop payment on it. But now, how do I resolve this in QB to show the correct check # that was cashed? I already voided check #1. Should I try to delete check #1, void check #2, and then enter check #1 again? Will QB allow me to do this? Or is there a better way to do this?

QuickBooks Desktop

Best answer by MJoy_D

Let me help you enter your checks, @SunshineBe77829.

You can delete those checks and then reenter the correct one. Make sure to set the date on when it has been issued.

To delete a check:

Go to the Banking menu, click Use Register, and then select the account.
Select the check in the register, click the Edit menu, and click Delete Check.
Click OK or Record to save the changes.

To write a check:

Go to the Banking menu and select Write Checks.
Provide all the necessary information.
Click Save & Close once you're done.

Check this article for more information: Create, modify, and print checks.

Let me know if there's anything that I can help you with your checks. I'm always here to help. Have a wonderful day!

MJoy_D

Answer

QuickBooks Team

Let me help you enter your checks, @SunshineBe77829.

You can delete those checks and then reenter the correct one. Make sure to set the date on when it has been issued.

To delete a check:

Go to the Banking menu, click Use Register, and then select the account.
Select the check in the register, click the Edit menu, and click Delete Check.
Click OK or Record to save the changes.

To write a check:

Go to the Banking menu and select Write Checks.
Provide all the necessary information.
Click Save & Close once you're done.

Check this article for more information: Create, modify, and print checks.

Let me know if there's anything that I can help you with your checks. I'm always here to help. Have a wonderful day!

B

BGoode

I voided several stale checks from 2020 using the edit feature in the check register. These checks were written in 2020 but not cleared. How do I prevent this action from changing last years balance sheet used in the audit?

Bill Goode

[email address removed]

MariaSoledadG

QuickBooks Team

Let me guide you on how to prevent changes from the last year's balance sheet, BGoode.

You can close your books for the year 2020 to make sure that this will be protected from any changes made within the current period. To do so, follow the steps below:

In QuickBooks, click on Edit, then Preferences.
Select Accounting, choose Company Preferences. Next, click on the Set Date/Password button.
Enter the date you want your books closed, set a password, and click OK
The closing date is set. No invoices edited prior to this date will sync into your QuickBooks.
If an invoice from the closing date or earlier syncs, you will get a notice to let you know that the period is closed.

Also, QuickBooks creates automatic adjustments in preparation for the coming year once you close your books. You can read this article for more detailed information: Close Your Books In QuickBooks Desktop.

You may want to edit the closing date or if you forgot the closing date password. I've added this article for your guide: Edit Your Closed Books.

Let me know if there's anything else that you need in QuickBooks. I'm always right here to help you anytime.

MariaSoledadG

QuickBooks Team

We're glad that the steps provided by @MJoy_D worked, SunshineBe77829.

You can always post your questions here in the Community and we're always right here to help you in any way.

Thank you so much for trusting QuickBooks. Have a great day.

H

hendryprop

We made a stop payment on a check after calling the bank to confirm that the check had not cleared. I voided the check in our register at that point however, once we received our recent bank statement it showed the check had cleared 4 days prior to my phone call to the bank placing the stop payment on the check. Can I delete the voided check and rewrite the same check in my register? What is the best way to fix this for a clean audit in the future?

R

Rea_M

Level 10

I'll make sure you'll have a clean audit trail in QuickBooks Desktop (QBDT), @hendryprop.

When you void a check, QuickBooks changes its amount to zero but keeps a record of the transaction in your books. Deleting, on the other hand, removes the record of the transaction entirely in QuickBooks.

Yes, you can delete a voided check. However, it's best to keep a record of the transaction to easily track the stop payment you've made. Then, I would also encourage you to consult your accountant on how you can re-enter the check for a clean audit in the future in QBDT.

Whenever you're ready to rewrite the check, follow the step-by-step guide in this article: Create, modify, and print checks.

Also, I'd recommend reconciling your expense account every month. This will effectively monitor your payments and expense transactions and detect any possible errors. For the complete details, please refer to this article: Reconcile an account in QuickBooks Desktop.

Please keep me posted in the comments if you have other concerns about managing checks and payment transactions in QBDT. I'm always ready to help. Take care, and I wish you continued success, @hendryprop.

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