Question

How do I enter more than one workers' comp classification code for an employee?

Forum|Forum|5 years ago
February 23, 2021
3 replies
3 views

Our employees work under 2 classifications, and log into the jobs in Tsheets, but there's only one box for workers' comp class under the employee in QBO. I need to be able to run a report showing the hours and payroll under each classification.

QuickBooks Online

M

mv32

Level 8

Hello, @TBUZZ.

At this time, QuickBooks Online doesn't allow you to add more than one Workers Compensation tax code. You can also check it with a tax accountant on how to work around this for professional advice.

In the meantime, you can pull up and view the Workers' Compensation report to get the details of how much you need to pay.

Here's how:

On the left menu, click Reports.
On the search field, enter Workers' Compensation.
Customize the report to show the information you need.

You can check this resource for insightful details on how to set up and calculate Worker's Comp: Set up Washington workers' compensation in QuickBooks Online.

If you have follow-up payroll questions, please let me know by placing a comment below. Anytime I can help. Stay safe and well!

A

austindrakepaint

Has anything changed on this in the last year? Seems very odd this is not a feature. All my employees work under two different classes. The time is take for me to sort through their hours is very costly. I’m currently looking for other accounting software that provide this feature just so I don’t have to spend the hours to manually add everything for every employee.

D

davidhmb

Jan 31, 2024

I haven’t even finished the migration process and I find this out!
I pay way too much money each year on worker comp insurance to settle for using only one WC class code/employee and Intuit charges a premium for this product so I shouldn’t have to resort to a work-around. This will be a deal killer for me. Thankfully I’m only into this (QBI Advanced, Elite Payroll and QB time) for one months billing. Do better!

It is crazy to me that this is a deal killer for why so many people year after year leave intuit Online for other options, simply because Intuit will not offer the option to track multiple different workers comp codes for different employees, especially considering that not tracking this properly can cost our businesses money, and even worse time/money/stress from going through workers comp audits every year and not having a clean way to show people earning wages in multiple different comp code tiers. Business and accountants get so frustrated by this missing featured that they have expressed frustration for many years, as you can find requests over many different websites, youtube video comments, etc. I have made dozen of requests, but all Intuit will do is respond saying they recommend we submit to their website which many of us have done. They just need to realize how important this feature is for nearly all businesses trying to track workers comp the right way our insurance carriers want us to track it.

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davidhmb

I would like to add multiple workers comp codes to the same employee when the same employee works in a variety of different roles and it needs to be tracked by state fund workers compensation. QBO is really limiting us by not allowing us to track the same employee to multiple different workers comp codes, as it only allows you to assign one code to the employee, and once you change the workers comp code, it changes all of the entries for everything retroactively, instead of just going forward. This is a feature that many people have asked to be improved, and if QBO is not going to improve this feature, they need to provide us with some type of logical work around.

A

AileneA

Moderator

Hi there, davidhmb.

Thank you for adding more information to your query. Upon reviewing your question, I noticed a similar query was posted in our Community forum, and my colleagues have already provided a solution. Therefore, visit the Community forum and click on this link to route you to the posts answered by my co-expert. https://quickbooks.intuit.com/learn-support/en-us/employees-and-payroll/i-would-like-to-add-multiple-workers-comp-codes-to-the-same/01/1362633#M120171.

Once you find the post, you can go through the solution provided by my colleagues to see if it resolves your query. If you have any further questions or concerns, please don't hesitate to let me know, and I'll be happy to assist you further. Have a great day!

O

Officewood

Based on the first post of this thread it has now been 4 years and still Intuit has not provided the opportunity to add more than one comp code to an employee. I pay 30 to 40 thousand dollars a year on workers comp insurance and the ability to split payroll between class codes saves me thousands of dollars each year - as apposed to placing all of an employees payroll into one class code - the highest class code representing any work that is performed. So not having this ability is simply a deal killer for me. I have always tracked multiple class codes with QB desktop easily. Come on Intuit, don't make people settle for less or resort to some work-around when Desktop has had this ability it all along.

Oh the "suggestion box" in the gear icon drop-down, nobody from intuit reads nor replies to anything you post there.

D

davidhmb

At the very least they need to make it to where you change someone to a new comp code, you do not loose all the historical data. For example one of our plumbers became a full time project manager. When I change his coder to project manager, from a high wage rate earning plumber which he was the only person in that category, I have lost all that data as that code does not show up in report, only his new wages in the new code. This is incredibly frustrating, and makes everything to be not accurate. They really need to allows us something to be able to track this accurately.

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