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xtremecrane
October 31, 2018
Question

Multi state workers / Roaming employees

  • October 31, 2018
  • 8 replies
  • 33 views

We are a company in Texas with employees working in Texas and New Mexico. How do you handle payroll in cases such as this when QB payroll will only allow changes to work location limited amount of times? 

What if I have an employee that switches between work locations week to week or even within the same pay cycle? 

Help!!! I can't be the only one with this issue using QB payroll....

    8 replies

    S
    SterlingD
    October 31, 2018

    Welcome,@xtremecrane and thank you for coming to the QuickBooks Community for assistance. I have some insight on updating your employee's work location to pass along.

     

    When you run payroll, the system will take the current information when deciding what taxes to deduct. As long as you make sure the work location is correct, the taxes will be accurate. 

     

    If you have any other questions, please let me know below. I'll be here.

    X
    xtremecraneAuthor
    November 1, 2018

    How do I assign two different work locations (different states) for hours worked in one week? I thought I could only assign one work location to an employee at any given time and can only change that location once or twice in a year.

    I have employees who may be in TX one week and NM the next or partial week in each all in same pay week.

    M
    Malcolm Ziman
    Level 4
    February 3, 2019

    Hi.  I have employees who live in MA and work in MA and VT during the same pay period.  I process MA payroll and liabilities first.  Then change the employees state to VT.  Then process the VT payroll and liabilities.  However come end of year I always have to manually adjust the MA and VT withholdings with the help of my accountant.  


    @Anchorage1 wrote:

     However come end of year I always have to manually adjust the MA and VT withholdings with the help of my accountant.  

    The withholding every pay period may be too low because each of the 2 paychecks in each pay period may be in a lower tax bracket. Really it should be adjusted every pay period. Isn't there a big hit if you do an adjustment only at the end of the year?

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