Skip to main content

SUMMER SAVINGS 90% OFF QuickBooks for 3 months* Ends 8/27

Buy now
Switch to QuickBooks and 70% off for 3 Months
Talk to Sales: 877-683-3280
Hours
Mon - Fri, 5am - 6pm PST
Sat - Sun, 7am - 4pm PST
Product support & help
Need help signing in?
xtremecrane
October 31, 2018
Question

Multi state workers / Roaming employees

  • October 31, 2018
  • 8 replies
  • 34 views

We are a company in Texas with employees working in Texas and New Mexico. How do you handle payroll in cases such as this when QB payroll will only allow changes to work location limited amount of times? 

What if I have an employee that switches between work locations week to week or even within the same pay cycle? 

Help!!! I can't be the only one with this issue using QB payroll....

    8 replies

    SterlingD
    October 31, 2018

    Welcome,@xtremecrane and thank you for coming to the QuickBooks Community for assistance. I have some insight on updating your employee's work location to pass along.

     

    When you run payroll, the system will take the current information when deciding what taxes to deduct. As long as you make sure the work location is correct, the taxes will be accurate. 

     

    If you have any other questions, please let me know below. I'll be here.

    xtremecraneAuthor
    November 1, 2018

    How do I assign two different work locations (different states) for hours worked in one week? I thought I could only assign one work location to an employee at any given time and can only change that location once or twice in a year.

    I have employees who may be in TX one week and NM the next or partial week in each all in same pay week.

    JoesemM
    JoesemMQuickBooks Team
    QuickBooks Team
    March 26, 2020

    We have employees in MA and CT.   If they work in both states during a particular week I create two checks.  I list the whole week in the timesheet, and when I create the CT check I make not of the TOTAL of all the taxes.   I have an excel spreadsheet that I plug the TOTAL numbers in, and then I remove the MA line items and update the taxes according to the formulas.    Then I create an unscheduled MA check, again noting all the taxes.  I then remove the Plan 125 line items, child support, levy etc (only want to take those once), remove the CT line items, and adjust the MA & Fed taxes accourding to the excel formulas.     In the end the two checks FED should equal what the TOTAL was, along with Medicare & Socical SS.    The State Taxes will now reflect the amount of tax based on the bracket for TOTAL wages paid in both states.   I am searching for a developer to see if they can create an add-on to help with this process.


    Thanks for reaching out to us, @thrjdevco.

     

    Multi-state employment is already supported in QuickBooks Online. However, consulting with an accountant or a tax professional is highly recommended to help set up the employees correctly so QuickBooks will calculate and deduct taxes accordingly.

     

    Also, you can contact our QBO Support Team with regards to your payroll questions. From the Help menu, select Contact us to connect to a payroll representative.

     

    You can read out this article to know more about multi-state employment payroll situations in QBO: About multistate employment payroll situations.

     

    I'm adding this article about reciprocity agreements between states to know where employees pay taxes: Multistate withholding matrix.

     

    Drop a comment if you have any other questions or clarifications, I'm always here to lend a hand. Take good care.

    Need QuickBooks guidance?
    Log in to access expert advice and community support instantly.
    Terms & ConditionsAccessibility statement