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M
macurryartist
December 11, 2018
Question

I need to reprint last years W-2's. Where are my old w-2's kept?

  • December 11, 2018
  • 14 replies
  • 7 views
No text available

14 replies

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J
jeand
December 11, 2018
Yes!
AlcaeusF
AlcaeusF
Level 14
December 11, 2018

Hello everyone,

 

Thanks for reaching out to the Community. I'm here to provide information about the W-2 form from the prior years.

 

All the W-2 forms sent through QuickBooks Online will show under Filing History. You can access and print the forms that show through this section.

 

To access and print them:

  1. On the left navigation bar, click the Employees menu.
  2. Select Payroll Tax Forms & W-2s, then click Process Payroll Forms.
  3. Under Filing History, find the prior year's W-2. 
  4. To access and print your W-2 information, click on the link under the Saved PDF column.

If you want to view previously submitted W-2 forms (filed outside QuickBooks), you need to reach out to one of our Phone Support Team. They can pull up your information in a secure environment and help you print the W-2 form you need.

 

You can reach them through this article:

 

Get help with QuickBooks Online

 

Feel free to drop a comment below if you have any questions. The Community team is always around to assist you.

C
cgarey
February 3, 2019

These directions do not lead you to print a w2.  It leads you to print the w2interview which is useless to the employee and in my case only listed one of my employees CopyA even.  This is terrible for record keeping.  Hope I never get audited.

 

Charity

A
Anonymous
February 3, 2019

I appreciate your time today, cgarey,

 

Allow me step in and share some insights about printing prior W-2s in QuickBooks.

 

The steps provided by my peer @AlcaeusF should allow you to access old forms you have filed in QuickBooks. If you're unable to do so, you can print your employee's W-2 information in the updated version of the form. Let me walk you through the steps:

  1. Go to the Employees menu.
  2. Select Payroll Tax Forms & W-2s.
  3. Choose Process Payroll Forms.
  4. Double-click Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
  5. In the Select Filing Method field, enter 2015.
  6. Click OK.
  7. Mark the employee you'd like to print the form for.
  8. Click the Review/Edit menu.
  9. Select the Check for Errors button.
  10. Make sure to resolve all errors on the form.
  11. Click Print for Your Records.
  12. Select the forms to print.
  13. Click Print PDF.

Before printing, please be reminded that the version of the form has been updated to 2018 and is not valid for filing. However, if your employee still needs to file the form, you can manually fill out an IRS W-2 form from the IRS website then have it printed for him.

 

That should get you to the right track, cgarey. Let me know if there's anything you need help with QuickBooks. I'll be happy to help you anytime.

Angelyn_T
Angelyn_TModerator
Moderator
February 4, 2020

I'm happy to guide you today so you'll be able to print or open the W-2 form for 2015, @ge1.

 

The Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal is located under the File Forms section. For your reference see the steps and screenshots added below.

 

  1. Go to the Employees menu at the top menu bar, then select Payroll Center.
  2. Click on the File Forms button beside Pay Liabilities so you can select the form you want to open.
  3. Hover your mouse to the Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal section, then tap on Create Form.
  4. Under the File Form window, select employees and enter 2015 under the Select Filing Period section.
  5. Hit OK.

Once completed, you'll be routed to the Payroll Tax Form page. If you wish to print the form click on the Print for Your Records button or save it as a PDF.

 

For additional reference about printing w-2 forms in QuickBooks Desktop, you can read this article: Print W-2 and W-3 forms.

 

Also, feel free to read out help articles in case you need tips and related links while working with QuickBooks.

 

You can always reach out to me if you have any other questions. I'm more than happy to help. Wishing you a good one!

F
FMI12
February 5, 2020

Followed your directions, and when I print 2018 W-2, they have 2019 on the form, with 2018 wages.

That's not much help??

F
Former Insurance Agent
April 3, 2021

I have a former employee asking me for his W-2s from 2018 and 2019.  I sold the business in December of 2019 and no longer have a Quickbooks account.  How can I retrieve the W-2s?

M
mv32
Level 8
April 3, 2021

Hi @Former Insurance Agent.

 

We're unable to get your employee's W-2 data for 2018 and 2019. However, your employee can order a copy of the entire return from the IRS for a fee. You can reference this resource for more details: Transcript or Copy of Form W-2. Then click the Can I get a transcript or copy of Form W-2, Wage and Tax Statement, from the IRS? information.

 

You can also contact the new QuickBooks Online company owner to get a copy of your employee's prior W-2s.

 

Alternatively, you can check if you still have access to your previous QuickBooks Online account. Then check the Archived forms to download the employee's W-2 for 2018 and 2019.

 

Additionally, you can contact the IRS for more details on how to get the employee's W-2 copies for 2018 and 2019 since they got access to it.

 

Let me know if you have other questions regarding the W-2 forms. I'm always around to help. Have a great day!

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