Item Number

epnehme · ‎June 30, 2023

When I first started entering purchases of beading supplies, I put the manufacturer's number in both the Item Name and Manufacturer Part Number. Now I have far too many items and find it cumbersome to list each item I use in a build. It would be great if I were just entering the number of beads and findings. Is there a way to change all of the old Item Names to either Beads or Findings without changing anything like the cost of purchase, etc? When I tried to change the Item Name on an individual item, it asked if I wanted to merge and since I'm not sure what happens in the case, I cancelled it. I'd appreciate any pointers on how I can make this happen without affecting anything in QB except the Item Name. Thanks!

MirriamM · ‎June 30, 2023

Hi there, @epnehme.

You can change the item name in QuickBooks Desktop (QDBT) without changing the cost or anything. You may have an item with the same name as your new item name. That's why it prompts you to merge.

To isolate the issue, I recommend reviewing your item list and double check the name.

Go to the Lists menu at the top.
Select Item List.
See the Name field and double-check.

For more details on managing your items in QBDT, see this article: Add, edit, and delete items.

For future reference, visit our Inventory Reports page for more insights about creating and managing inventory reports.

If you have any follow-up questions about inventories in QuickBooks. I’m always around to help you. Keep safe and take care!

epnehme · ‎July 01, 2023

Thanks so much for your help!

KlentB · ‎July 01, 2023

On behalf of my colleague, MirriamM, above, you're welcome, epnehme.

The Community will always be around to lend you a hand any time you need guidance.

Let me know if there is anything else I can help you with. Have a great rest of the weekend!

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