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January 17, 2025
Solved

Advanced Inventory

  • January 17, 2025
  • 3 replies
  • 39 views

Hi,

I have Quick books desktop 2020 pro version. I am wanting to use the advanced inventory featured but it is grayed out.  What can I do to fix that problem?

Best answer by MsNorthPND1881

This concern arises when you're not using QuickBooks Desktop (QBDT) Enterprise, Daryl. This means certain features, such as Advanced Inventory, can't be accessible or serviceable in this QBDT 2020 Pro version. If you are using QuickBooks Desktop Enterprise, I'll walk you through how to Turn on Advanced Inventory. Here's How:

 

  1. From the Edit menu, select Preferences.
  2. On the left pane, choose Items & Inventory then go to the Company Preferences tab.
  3. Check the Inventory and Purchase Orders are Active box.
  4. Select the Advanced Inventory Settings button. If the button is grayed out even though you have purchased the feature, you will need to sync license data online so that QuickBooks recognizes it.
    1. In QuickBooks, select Help then Manage my License, and then Sync License Data Online.
    2. Check that Advanced Inventory Settings is no longer grayed out.
    3. Close and re-open the QuickBooks program.

 

For more details, check this article to enable you to use this feature: Turn on Advanced Inventory.

 

If you ever change your mind, you can refer to these articles for detailed instructions on the process of upgrading and installing the latest version of QuickBooks Desktop

 

 

Please inform me of the outcome once you have completed the steps in QBDT. I want to ensure your issue is thoroughly resolved, and I'm here to offer additional assistance if needed. Have a wonderful rest of the week!

3 replies

Level 1
January 17, 2025

What do you mean with "greyed out"? As I know the feature is only available in Enterprise, not Pro. Can you share the screenshot? Click the camera icon on the menu to insert image here.

Daryl EshAuthor
January 17, 2025

Thanks

MsNorthPND1881
QuickBooks Team
January 17, 2025

This concern arises when you're not using QuickBooks Desktop (QBDT) Enterprise, Daryl. This means certain features, such as Advanced Inventory, can't be accessible or serviceable in this QBDT 2020 Pro version. If you are using QuickBooks Desktop Enterprise, I'll walk you through how to Turn on Advanced Inventory. Here's How:

 

  1. From the Edit menu, select Preferences.
  2. On the left pane, choose Items & Inventory then go to the Company Preferences tab.
  3. Check the Inventory and Purchase Orders are Active box.
  4. Select the Advanced Inventory Settings button. If the button is grayed out even though you have purchased the feature, you will need to sync license data online so that QuickBooks recognizes it.
    1. In QuickBooks, select Help then Manage my License, and then Sync License Data Online.
    2. Check that Advanced Inventory Settings is no longer grayed out.
    3. Close and re-open the QuickBooks program.

 

For more details, check this article to enable you to use this feature: Turn on Advanced Inventory.

 

If you ever change your mind, you can refer to these articles for detailed instructions on the process of upgrading and installing the latest version of QuickBooks Desktop

 

 

Please inform me of the outcome once you have completed the steps in QBDT. I want to ensure your issue is thoroughly resolved, and I'm here to offer additional assistance if needed. Have a wonderful rest of the week!

Daryl EshAuthor
January 17, 2025

Okay, That makes sense.  All i want to do is create and print barcodes for products that do not have them.

How easy is it to upgrade to a enterprise version. I do not want to go with online quickbooks if i do not have to.

Thanks

SIAB
Level 2
January 17, 2025

@Daryl Esh 

You can use the trial version of QB Desktop 2020 Enterprise to enable the Advanced Inventory feature.

Daryl EshAuthor
January 17, 2025

okay!!  So how do i get to that?☺️

Level 1
January 17, 2025

@Daryl Esh 

You should contact @Fiat Lux - ASIA to use the trial version of QB Desktop 2020 Enterprise as a workaround.