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Paul2410
September 3, 2024
Question

Creating subprojects

  • September 3, 2024
  • 1 reply
  • 0 views

Is it possible to create subprojects under existing projects in QuickBooks Online Advanced, either using QuickBooks functionality or a 3rd party app?  If not, how are other QBO Advanced customers dealing with this limitation?  Is there another version of QuickBooks that allows this functionality?

    1 reply

    A
    AbegailS_
    Level 6
    September 3, 2024

    Thanks for reaching out to us, Paul. Let me share more information as I provide another way to achieve your goal.

     

    Currently the ability to create subprojects under existing project is unavailable. Alternatively, you can  create sub-accounts i to help organize your projects without billing them directly to clients. Here’s how you can manage this:

     

    1. Go to the Chart of Accounts.
    2. Click on New to create a new account.
    3. Select the appropriate account type and enter a name for your sub-account, ensuring it’s linked to the main project account.

     

    As we value your suggestions, I recommend sending your feedback to our Product Development Team. Here's how to send feedback: 

     

    1. Click the Gear icon in the upper-right corner.
    2. Select Feedback under Profile.
    3. Share your feedback.
    4.  Click Next to submit.

    Our product engineers will consider your suggestions, and you can always check the status of your request through this link: QuickBooks Online Customer Feedback. 

     

    On the other hand, I'll be adding these resources that will help you manage your project reports in QBO:

     

     

    If you have any other concerns about projects, please feel free to leave a reply. I'll be around to address them. Keep safe.

    P
    Paul2410Author
    September 4, 2024

    Thank you, Abegail.  I'm not seeing a way to link a new account in Chart of Accounts to the main project account as you suggested.  Did you mean to say to ensure to link it to the parent account in the Chart of Accounts?

     

    The whole point in wanting subprojects is to be able to bill customers as each subproject is completed.  Since you mentioned "help organize your projects without billing them directly to clients", I don't think this is a viable option for us.

      P
      Paul2410Author
      September 5, 2024

      Greetings, @Paul2410. Let me dive into the conversation and share some insight regarding this matter.

       

      To clarify, yes, the Project account my colleague means is the Parent account affected by the transactions you created within the project. While this is a viable workaround, it can be a lengthy process that requires collaboration with your accountant since we are creating new accounts in the Chart of Accounts.

       

      You may also consider using a Tag/Tag Group to track transactions for the sub-project. By assigning these tags to the transactions, you can easily identify completed transactions for the sub-project and bill them to your customers. I'd be glad to show you how. You can follow these steps:

       

      1. Go to the Gear icon.
      2. Select Tags.
      3. Click New and choose Tag.
      4. Enter a Tag Name.
      5. Choose one of your groups to apply the tag to.
      6. Hit Save.

      Note: This action generates the tag which you can apply to any sale or purchase forms like invoices, sales receipts, or expense transactions. To include already existing tags in forms, just type the name in the Tags field and select it. I've attached a couple of screenshots for your reference in applying tags to your forms.

       

       

       

       

       

       

      I included this article as a supplement to guide you on how to create Tag/Tag Groups: Tag transactions in QuickBooks Online.

       

      Consequently, you can consider this link for future reference on using projects to track your labor costs and profitability in QuickBooks Online.

       

      For further clarifications about projects, feel free to reply to this thread. We'll be around 24/7 to assist you.  


      Thanks, Jury. I understand how tags can be used to track certain aspects of your business. I'm not seeing how tags can be used as a work-around for not being able to create subprojects in QBO.  The ability to mark a subproject as completed and then billing for all the costs associated with a subproject seems very different than tagging individual transactions and I don't see how this method could work for us.

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