Skip to main content

Get 50% OFF QuickBooks for 3 months*

Buy now
Switch to QuickBooks and 70% off for 3 Months
Talk to Sales: 877-683-3280
Hours
Mon - Fri, 5am - 6pm PST
Sat - Sun, 7am - 4pm PST
Product support & help
Need help signing in?
C
Cat66
October 30, 2025
Question

Transaction help

  • October 30, 2025
  • 1 reply
  • 19 views

We have 2 seperate accounts on QB's and there are a couple invoices on one of the account that were paid by the other accounts credit card. How do I show the invoices as paid while at the same ti

1 reply

B
BonJulius_GQuickBooks Team
QuickBooks Team
October 30, 2025

You can create a journal entry, then apply it to the open bills or vendor invoices to mark them as paid, Cat.

 

First, create an equity account that will represent the other company. Next, create a journal entry affecting the equity account and accounts payable. You can reach out to your accountant to identify the debit and credit in your journal entry.

 

Once all the steps provided above are completed, the final step is to apply the journal entry to the bill. This ensures the bill is marked as paid, accurately reflects the transaction in your accounts, and maintains proper reconciliation within your financial records. 

 

Here’s how:

 

  1. In the navigation above go to Vendors then Pay Bills.

  2. Check the bill, then click Set Credits.

  3. Select the journal entry that you created.

  4. Click Done. Then, Click Pay Selected Bills.

 

I'm also adding this article to learn how to use the Intercompany Transactions feature to issue a bill or check between separate companies: Create transactions between different company files. Please note that this option is only available on QBDT Enterprise 2023-2024 Accountant, Diamond, and Platinum.

 

It seems like your question got cut off. Please feel free to repost it here in the same thread so I can assist you further.

 

If you have further questions, don't hesitate to reply down below.

C
Cat66Author
October 31, 2025

BonJulius_G thank you so much for the help, I was able to follow the steps and get those transactions cleared. What is the best way to handle the transaction for company that paid the transaction?

C
continea
Level 5
November 3, 2025

Thank you for your response ZackE but this wasn't a customer pay situation. We have 2 separate companies with 2 separate QB accounts and company A paid an invoice that company B should have paid. BonJulius_G helped me clear the transaction on Company B's account but I'm not sure the best way to get the transaction entered and cleared on company A's side since it wasn't supposed to go there.


Hello Cat66, 

 

Thanks for chiming back in on the thread and clarifying. I highly recommend connecting with your Accountant to verify the process. However, you could create a journey entry in Company A, as my colleague shared the steps for those above, debit the original expense account that was incorrectly paid, and then credit a liability account.

 

If you dont have an accountant, no worries —we offer ProAdvisor services so you can connect with an expert in your area. Some even offer a free consultation. 

 

 

Please let us know if you have any follow-up questions or concerns. My team and I are here to help. 

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.
Terms & ConditionsAccessibility statement