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arfc1234
Level 1

Reconciliation

I voided 2 checks from 2016 that were still showing in the "Print Checks" section and deleted a journal entry that I thought was a duplicate.  Now my beginning balance in reconciliation is off by the total of those 3 transactions and QB wants me to make a reconciliation discrepency entry to balance.  The pop up box says this reconciliation discrepency will go to a "special expense" account.  Will this affect my P&L reports?  For instance, the journal entry I deleted was $25k so will it show we had $50k in expenses in July?  Can I just reenter the checks and and journal entry but back date them so they don't affect the July accounts?  

2 Comments 2
BigRedConsulting
Community Champion

Reconciliation

Yes, when you reconcile the beginning balance is calculated as the sum of all the reconciled transactions in the account from the beginning of time. If you change the amount of a reconciled transaction, or delete it, then the opening balance will change.

 

If those checks and journal didn't clear the bank account, then they shouldn't have been marked as reconciled. In this case, there must have been one or more prior adjusting entry made to balance a previous reconcile, which is (IMO) a terrible thing to allow in your books (if you can't reconcile, then your data is wrong.)  I'd try to find those adjusting entries in the account and consider deleting them. If it/they are recorded using the net amount of the transactions you deleted, then everything will be fixed.

 

If those checks did clear your account, and so no adjusting entries were made to balance the account, then they shouldn't have been deleted and should be added back to the account. You can manually mark them cleared or add them to the next reconcile or create a special small reconcile with only those checks, where the ending balance you enter is the same as the beginning balance of your current bank statement.

 

 

arfc1234
Level 1

Reconciliation

Would another option be to restore a file backup dated the week before I deleted those entries?

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