Recording a stop payment

Hello there, @firechaser.

I'd like to offer my assistance and make sure you properly record your vendor payments.

Since you've called your bank to stop the payment and voided the original vendor payment check transactions, you're on the right track. You don't need to do anything on your end especially if the payment in the bank was not really process at all. The voided check amount will show as 0 in QuickBooks will be mark as cleared. 

However, as what you've mentioned the funds for the original check was deposited back into your account, it is possible that the first payment transaction was indeed processed. What you need to do is to recreate the check . Make sure to choose Account Payable instead of Expense (account use on the second check).

You will then see two negative transaction listed for the same vendor. You will also a negative balance for the said vendor when accessing the Open Balance report.

To zero out the balance, here's how to record the check from your bank:

1. Click Banking.
2. Choose Make Deposits.
3. Select the specific Deposit To bank account where the funds were initially posted.
4. Enter the name of the vendor in the Received From column.
5. Choose Accounts Payable as the account affected.
6. lick Save and Close. 

That should do it! For additional insights, you may check out these articles:

• Void or delete a bill or bill payment check
• Record a vendor refund in QuickBooks Desktop

If you need further assistance with the steps above, I'd recommend reaching out to our Customer Care Team. A specialist will be able to further help you via secured remote access session.

Here’s how you can reach them:

1. Click this link https://help.quickbooks.intuit.com/en_US/contact.
2. Choose the QuickBooksProduct.
3. Select your QuickBooks Desktop version.
4. On the Contact Uspage, select a topic.
5. Click on Get Phone Numberbutton to see the support number.

Feel free to click the Reply button if you have other questions about recording check transactions in QuickBooks Desktop. I'm here to help.

Thanks for sharing this..