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Big-Al
November 9, 2022
Solved

Entered/Last Modified -- Last Modified By

  • November 9, 2022
  • 1 reply
  • 6 views

I printed out a report of Journal Entries for the current and the prior year, as we've had a lot of different hands in the soup, and the CPA doing 21 taxes made a series of entries to get things "in shape".  Well, .....  Anyway, when I printed the report, there were some entries that showed my login and recent date, but these where when I viewed some of the entries to see what accounts were hit ... but I didn't "modify" anything, just viewed them.  

 

So is the "Entered/Last Modified" really more "Last Seen" than "Last Modified"?  Is there some setting that allows entries to be viewed without updating the "...Last Modified" data?  

 

Thanks in advance.

Best answer by BigRedConsulting

Viewing a transaction and not saving changes to it won't modify the date or the last user to change the transaction. That requires an actual change.

 

So, not sure what you're seeing / why it says the Admin changed the transactions if you (the admin) didn't.  You can use the Audit Trail report to see the current and past versions of a transaction, and in many cases see the change, if it's tracked (not all changes are).

 

Notably, changes that are tracked include fields that aren't on by default on the report; You can modify the report and add more columns for fields that might have been changed.

1 reply

BigRedConsulting
BigRedConsultingAnswer
Level 15
November 9, 2022

Viewing a transaction and not saving changes to it won't modify the date or the last user to change the transaction. That requires an actual change.

 

So, not sure what you're seeing / why it says the Admin changed the transactions if you (the admin) didn't.  You can use the Audit Trail report to see the current and past versions of a transaction, and in many cases see the change, if it's tracked (not all changes are).

 

Notably, changes that are tracked include fields that aren't on by default on the report; You can modify the report and add more columns for fields that might have been changed.

B
Big-AlAuthor
November 9, 2022

Ahhh!  Thank you.  I might have added some columns to see more than the original view provided, so if that is considered a "change", that may be the cause.  I was interpreting the "modified" to mean something specific in the data being modified, not simply the presentation of the data on screen or report.  Thanks.

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