How do I void a bill payment check in a closed period without affecting the closed financials and then reissue the payment in the current period?

Forum|Forum|7 years ago
December 11, 2018
4 replies
28 views

The vendor never received the bill payment check and therefore I need to void the payment check from the closed period (and issue a new check in the current period) while still keeping the expenses incurred in the closed period in the closed period and not the current period.

QuickBooks Enterprise Suite

Best answer by qbteachmt

"The vendor never received the bill payment check"

The opposite of a check is a Deposit to an Other Liability account, dated now.

Then, issue a replacement check to the vendor name, and list the Other Liability account on the Expenses tab, dated Now.

The original check and the deposit = offset each other to 0, next reconciliation.

This is not Expense again, and don't change history.

qbteachmtAnswer

Level 11

"The vendor never received the bill payment check"

The opposite of a check is a Deposit to an Other Liability account, dated now.

Then, issue a replacement check to the vendor name, and list the Other Liability account on the Expenses tab, dated Now.

The original check and the deposit = offset each other to 0, next reconciliation.

This is not Expense again, and don't change history.

jnstelzer

qbteachmt

Level 11

"you not void the check? Just leave it and clear both it and the deposit when you reconcile?"

Exactly.

qbteachmt

Level 11

For all of you that don't like the Offset method, then do this, instead:

Issue the same Check from the bookkeeping on a new check #. Reprint or handwrite it, leaving it for the same original date and amount. Your Bookkeeping needs to reflect the original date for the replacement on the new check #.

Now make a Placeholder check for the old # and VOID this placeholder.

Anonymous

You can't. Changing transactions in a period changes the financial reports for that period.

lindak1119Author

Level 7

So, then how do I Void the bill payment check (as it has been lost), reissue another check, and still keep my financial records intact? There's got to be a way... this doesn't seem like a completely unrealistic scenario.

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