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RLH
Not applicable

How do I split a transaction QB Online - Self Employed?

The title is the question.  I'm using QB Self Employed (the service at selfemployed.intuit.com) and I need to manually enter a transaction that needs to be split by dollar amount across multiple catagories.  I've found instructions on here that tell you to select the transaction and to the far-right, there should be a split option.  Well, I don't see one.  I've clicked every where I can think and even from the catagory selection section, I don't see a split option.  How can I do this?  Thank you.

Solved
Best answer 09-05-2018

Accepted Solutions
ProAdvisor

Re: How do I split a transaction QB Online - Self Employed?

@RLH

 

The instruction @JaymilS  gave is for QuickBooks Online versions, not QuickBooks Sell-Employed (QBSE) which is a different software program.

As I understand it, you can't split expense categories into the browser version of QBSE yet, but only in the mobile app version. See screenshot below.

 

Also, refer to the QuickBooks article.

https://selfemployed.uservoice.com/knowledgebase/articles/934140-split-transactions-in-the-mobile-ap...

 

Also, wish they have detailed articles on QBSE limitations published.

 

Hope this helps!

 

++

self-employed split rules.png Self-Employed Split Rules

QuickBooks Team

Re: How do I split a transaction QB Online - Self Employed?

Thanks for dropping by the Community, APEGamer.  

 

I appreciate you lettings us know your thoughts about the Split Transaction feature.

 

QuickBooks Online and QuickBooks Desktop are the same product, but have different interfaces so some features don't work the same way for each platform.

 

We value customer suggestions, so I encourage you to let our engineers know that splitting transactions directly from the Transactions panel would be beneficial to your business. Ideas like this will help our Product Development Team identify the features our customers want most.

 

You can let them know by submitting feedback directly. Simply select the Gear icon in the top right hand corner and click on Feedback.

 

In the meantime, you can manually enter a split transaction in the register. Check out this article for the step by step process: Record transactions with multiple accounts through the register.

 

You can leave a comment below if you have additional questions about using QuickBooks Online. Please know that I'm always here to help. Have a good one.

17 Comments
QuickBooks Team

Re: How do I split a transaction QB Online - Self Employed?

Hello RLH,

 

Welcome to the Community, I'd be happy to help with splitting transactions.

 

Since the transaction has already been entered into the register,try these steps to enter the split:

 

1. Go into your Chart of Accounts.

2. Under the Action column for the bank account, select View Register/Account History.
3. Click to highlight the transaction and select Edit.
4. This will open the entry screen for that transaction, enter the other desired accounts and the respective amounts. (Make certain that the amounts for each account add up to the total amount of the transaction).
5. Select Save.

 

Let me know if you're able to get the split set up this way, I'll be on standby.

RLH
Not applicable

Re: How do I split a transaction QB Online - Self Employed?

I have no Chart of Accounts within this service.  Again, this is the online version, not the installable application.  Within QB.SE, the options I have on the left are:

 

  • Home
  • Transactions
  • Miles
  • Taxes
    • Quarterly Taxes
    • Annual Taxes
  • Reports
  • Invoices

I've looked through each one of those sections, and there isn't a CoA link anywhere for me to setup accounts.  Keep in mind, this is a very simplistic service, mostly used for tax estimations.

 

Additionally, across the top of the page, the only pertinent menu option I have is a link to my next estimated tax payment, which takes me to the same Quarterly Tax page mentioned above, and a "Configuration" drop-down.  The drop-down includes:

 

Transactions

  • Bank accounts
  • Imports
  • Rules

Taxes

  • Tax profile
  • Vehicle info
  • Healthcare

About you

  • Profile
  • Accountant [New]
  • Billing info
  • Refer a friend
  • Sign out

 

None of these options, or anythin within their respective pages, has anything to do with setting up a CoA.

 

 

ProAdvisor

Re: How do I split a transaction QB Online - Self Employed?

@RLH

 

The instruction @JaymilS  gave is for QuickBooks Online versions, not QuickBooks Sell-Employed (QBSE) which is a different software program.

As I understand it, you can't split expense categories into the browser version of QBSE yet, but only in the mobile app version. See screenshot below.

 

Also, refer to the QuickBooks article.

https://selfemployed.uservoice.com/knowledgebase/articles/934140-split-transactions-in-the-mobile-ap...

 

Also, wish they have detailed articles on QBSE limitations published.

 

Hope this helps!

 

++

self-employed split rules.png Self-Employed Split Rules

RLH
Not applicable

Re: How do I split a transaction QB Online - Self Employed?

I do appreciate your response but this is quite frustrating. To be sure, that frustration is not directed toward you, or anyone providing assistance.  It's just that it would be nice to enter a value and split it which is in practically every other accounting software.

 

Thanks for showing my my options.

Content Leader

Re: How do I split a transaction QB Online - Self Employed?

Hello @RLH,

 

Thank you for sharing your feedback. The different QuickBooks products are designed with different user experiences in mind, and this kind of feedback helps us deliver better products.

 

Generally, are you using the app or the browser version of QBSE to split transactions?

 

If you go into the browser version, click the gear settings and click "Rules." You should be able to create different categories and accounts by clicking "uncategorized" and selecting one that exists or typing in your own. If you go back to Transactions, you should be able to split your transactions and assign a category if you click "Split," select the type as "business" and then click the blue "Income" link to assign it. This video might also be useful.

As @vpcontroller said, this can also be done in mobile. My assumption is our designers wanted QBSE to be a primarily mobile experience, though I can't say for sure. 

I hope this helps! 

RLH
Not applicable

Re: How do I split a transaction QB Online - Self Employed?

I use the online version because I was looking for a (trusted) tool to help me estimate my quarterly taxes.  I do all my work on a PC, so it makes sense that I should use this on a PC.  I get that this is simple software, but since those of us using this tool are Self Employed, from time to time we may need to split transactions between "Personal" and something else.  Or, we may head to a place like Office Max and buy a printer (computer hardware) and a desk chair (furniture).  I know I'm self employed, so expenses should be minimal compared to a bigger company, but splitting out transactions by dollar amounts, and not needing rules to do it just seems like a basic necessity.

 

I'm not trying to trash talk this service and it has been a HUGE help with my taxes.  However, I'd really like to have the ability to split out expenses into various categories since those categories do effect my tax payments.  Thank you.

Content Leader

Re: How do I split a transaction QB Online - Self Employed?

Hey @RLH,

 

Those are great points you bring up and totally understandable. Did the steps from the previous post help at all? Were you able to build new categories?

 

Please reach out if you need a hand. 

ProAdvisor

Re: How do I split a transaction QB Online - Self Employed?

@JamesOng

 

Yes, I finally found it in the browser version of QBSE.

Gear (⚙) icon at the top > Transactions > Rules > Type > Split > Create Rule > Split under Type drop-down arrow.

I heard somewhere you can split percentage or amount but not sure how to split by amount?

 

++

2017-12-08.png Split Rule in browser

Content Leader

Re: How do I split a transaction QB Online - Self Employed?

Hey @vpcontroller,

 

Try going back to the Transaction screen and click on a line - there should a field where you can switch between amount and percentage. 

ProAdvisor

Re: How do I split a transaction QB Online - Self Employed?

@RLH

 

When manually entering transactions in QBSE, there is no way to split transactions. You will either need to import transactions or connect your bank account in order to split transactions. That's kind of strange but it looks like that's the way it is. If you prefer not to connect to the bank account, you can import transactions from Excel CSV file which is easy to do.

Not applicable

Re: How do I split a transaction QB Online - Self Employed?

Hello,

 

Is there a way in QBSE to breakdown the categories of a single purchase into categories by specific amounts and not percentage?  If not, when can you make this an option that is availabe right at the transaction register, and not have to make a rule for things I am only going to do once?  I think you need both because I can see the value of just putting in percentages in for travel.

 

I am a quicken user from long ago, before the online versions came out.  This won't work for me when I make a purchase for PC equipment.  For example, I purchased 3 things from NewEgg, a computer and an upgrade to the operating systems.  I need to split that transaction by category, one for equipment and one for software.  I have the specific amounts, and don't want to enter in percentages.  

Not applicable

Re: How do I split a transaction QB Online - Self Employed?

When can you add a feature to add in a split transaction manually?

QuickBooks Team

Re: How do I split a transaction QB Online - Self Employed?

Hi there, @vivisoft,


Thanks for joining QuickBooks Community. I’m happy to share few information about splitting transactions.


You can split transactions by amounts or percentage. However, this can only be done on downloaded transactions.

 

Simply click the Split button on the transaction, then select Amount or Percentage from the Split by drop-down menu.

 

Since we’re currently not able to split manually entered transactions, you’ll need to enter a transaction for each category on a single purchase. I also recommend sending product suggestions to our developers.


Here’s the link to send feedback and suggestions: https://selfemployed.uservoice.com/forums/242769-general


Feel free to let me know if there’s anything else you need with QBSE.

 

Not applicable

Re: How do I split a transaction QB Online - Self Employed?

Thank you for the reply.  I did a chat session with the online support person.  He was very helpful.  After I completed my session, I did put in a request to the development team.  Thanks again for the reply.

Content Leader

Re: How do I split a transaction QB Online - Self Employed?

Hey @vivisoft,

 

Thank you for sending the recommendation to our development team. In an ideal world, what would this tool look like to you?

 

Best,

 

James

Not applicable

Re: How do I split a transaction QB Online - Self Employed?

This functionality was in Quickbooks, and it's one of the most basic things that I want to do in Quickbooks Online! I would like it to work like it did in Quickbooks, from the Edit Transactions panel.

QuickBooks Team

Re: How do I split a transaction QB Online - Self Employed?

Thanks for dropping by the Community, APEGamer.  

 

I appreciate you lettings us know your thoughts about the Split Transaction feature.

 

QuickBooks Online and QuickBooks Desktop are the same product, but have different interfaces so some features don't work the same way for each platform.

 

We value customer suggestions, so I encourage you to let our engineers know that splitting transactions directly from the Transactions panel would be beneficial to your business. Ideas like this will help our Product Development Team identify the features our customers want most.

 

You can let them know by submitting feedback directly. Simply select the Gear icon in the top right hand corner and click on Feedback.

 

In the meantime, you can manually enter a split transaction in the register. Check out this article for the step by step process: Record transactions with multiple accounts through the register.

 

You can leave a comment below if you have additional questions about using QuickBooks Online. Please know that I'm always here to help. Have a good one.

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