cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

I am trying to set up a Quickbooks Enterprise File for a Company that sells lumber. They got the Advanced Inventory Module. So far everything is ok except for one issue that just came to our attention.

As an example, they have an item they sell that measures 12 Feet. If for some reason they need to complete an order and they need 6 Feet, they go ahead and cut the 12 Feet item into two 6 Feet items. Selling one and keeping the second one in Inventory.

I know I need to create the 6 Feet item in Quickbooks, but will Quickbooks know how to decrease the Inventory for the 12 Feet Item and increase the 6 Feet item automatically?

Solved
Best answer May 11, 2020

Best Answers
Highlighted
Moderator

LUMBER CUTTING INVENTORY ISSUE

Hello again, @rsalinas.

 

As mentioned by my colleagues @Anna S and @KlentB, QuickBooks Desktop is unable to know if you've halved a piece manually and have no option to automatically adjust measurement. Thus, your client may need to adjust manually the inventory on hand to reflect what you need or may enter the items already processed. 

 

You can consider checking these articles which you may find helpful:

Stop by to the Community again if you have further questions, I'm always happy to help. Have a great day ahead.

View solution in original post

13 Comments 13
Highlighted
QuickBooks Team

LUMBER CUTTING INVENTORY ISSUE

Hi there, @rsalinas.

 

Allow me to provide some information about the inventory items you've mentioned.

 

The way inventory is set up to work in QuickBooks is to help you keep track of the quality on hand you currently have. If your client needs to half one of his inventory items to complete an order, then the system will only subtract the inventory from what you've entered in QuickBooks. For example, if you only have five pieces of a 6 feet item and need another piece to complete the order, so you half a piece of a 12 feet item to complete the request. The program has no way of knowing you halved a piece manually. This means your client will have to adjust the inventory on hand to reflect this manually. These articles provide more information about how the inventory works:

 

 

Feel free to post below if you have any other questions or concerns. Best wishes.

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Thanks for the response.

Maybe the units of measure will be the solution.

Enter the 12 Feet inventory item and then have the option to sell in in different lengths. Right?

Highlighted
QuickBooks Team

LUMBER CUTTING INVENTORY ISSUE

 

I'll share additional information about how inventory works in QuickBooks, rsalinas.

 

QuickBooks Desktop only updates the inventory quantities and value as you track every purchase and sale. As mentioned above, the program is unable to automatically decrease the measurement of that certain item once we split it into halves.

 

You'll want to enter the items that are already processed. This way, you'll have accurate records of your inventory. QuickBooks Desktop updates inventory quantities and value as you track every purchase and sale. Here's how to do it.

 

  1. Select Lists from the top menu bar.
  2. Choose Item List.
  3. On the Item List window, select Item then New.
  4. Select the type of item you want to create.
  5. Fill in the item fields.
  6. Select Custom Fields if you want to add your own customized fields.
  7. Click Save when you're done.

In QuickBooks Desktop Enterprise, you can use the Advanced Inventory feature that enables you to perform these task:

  • FIFO costing
  • Multiple location inventory
  • Bar code scanning
  • Bin or lot tracking
  • Serial or lot numbers

I'll be right here to keep helping if you have any other concerns or further questions about inventory. Stay safe and healthy.

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Is there a proposed workaround?

Just keep manual records and make the appropriate inventory adjustments daily?

Highlighted
Moderator

LUMBER CUTTING INVENTORY ISSUE

Hello again, @rsalinas.

 

As mentioned by my colleagues @Anna S and @KlentB, QuickBooks Desktop is unable to know if you've halved a piece manually and have no option to automatically adjust measurement. Thus, your client may need to adjust manually the inventory on hand to reflect what you need or may enter the items already processed. 

 

You can consider checking these articles which you may find helpful:

Stop by to the Community again if you have further questions, I'm always happy to help. Have a great day ahead.

View solution in original post

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Good day,

 

Is it possible to compute board feet in Quickbooks?

If not, then would it be possible that I be the one to enter the corresponding board feet of each item or measurement and have quickbooks multiply the quantity x boardfoot x price to get a total amount?

 

For example: a piece of 2in x 4in x12ft lumber is equal to 8 board feet. So when I input item 2x4x12, can I make 8 boardfeet a corresponding constant unit of measurement? And when I put 100 pcs as quantity and $1.50 as price, can quickbooks compute 100pcs x 8 boardfeet x $1.50 = $1200?

 

Thanks,

 

Ivan Que

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Good day,

 

Is it possible to compute board feet in Quickbooks?

If not, then would it be possible that I be the one to enter the corresponding board feet of each item or measurement and have quickbooks multiply the quantity x boardfoot x price to get a total amount?

 

For example: a piece of 2in x 4in x12ft lumber is equal to 8 board feet. So when I input item 2x4x12, can I make 8 boardfeet a corresponding constant unit of measurement? And when I put 100 pcs as quantity and $1.50 as price, can quickbooks compute 100pcs x 8 boardfeet x $1.50 = $1200?

 

Thanks,

 

Ivan Que

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Good day,

 

Is it possible to compute board feet in Quickbooks?

If not, then would it be possible that I be the one to enter the corresponding board feet of each item or measurement and have quickbooks multiply the quantity x boardfoot x price to get a total amount?

 

For example: a piece of 2in x 4in x12ft lumber is equal to 8 board feet. So when I input item 2x4x12, can I make 8 boardfeet a corresponding constant unit of measurement? And when I put 100 pcs as quantity and $1.50 as price, can quickbooks compute 100pcs x 8 boardfeet x $1.50 = $1200?

 

Thanks,

 

Ivan Que

Highlighted
QuickBooks Team

LUMBER CUTTING INVENTORY ISSUE

Hi there, @Firstcarpentry.

 

Currently, calculating the volume of lumber in a complete aspect is unavailable. Although, you can add the unit of measure in board foot so that it will be easy for you to identify the item. Then, perform the rest of the calculations when you create a transaction. I'll show you how to do that. Also, I added some screenshots so that you'll see how it looks like.

 

First, we have to activate the Units of Measure so that you can add board foot. Here's how:

 

  1. Go to the Edit menu and select Preferences.
  2. Choose the Company Preferences tab.
  3. In the Unit of Measure section, click Enable or choose Multiple U/M Per Item.
  4. Once done, select OK

    UM1.jpg

Here's how to add an inventory item in QuickBooks.

 

  1. Go to the Lists menu and select the Item drop-down button.
  2. Select New item and choose Inventory Part in the Type section.
  3. In the Unit Of Measure section, select the drop-down icon and select Add new.
  4. Choose Length then, click Next. Then, tick Other and click Next.
  5. Enter the Name such as, "Board foot" and then the Abbreviation as "bdft."
  6. Tick the box under the  Add column and enter the Name such as "2'' x 4'' x 12ft."
  7. Under the number of BDFT, enter 8 and click Next.
  8. Confirm the transaction after choosing the item name of the sales, purchase,and shipping name of the measurement.

Once done setting up the unit of measure, enter the Item name such as, "Wood." Verify the details of your item and then select Ok.

UM2.jpg

Now, let's apply the scenario you've given by creating an invoice transaction.

 

  1. Go to the Customers menu and then select Create Invoice.
  2. Enter the necessary details.
  3. Under the Item code column, choose Wood item with the description of "2'' x 4'' x 12ft. or 8 Board foot."
  4. Verify the details and then, select Save and close.

    Um3.jpg

I can see that this article can be handy in the future with managing your customer's invoices: Set up and send progress invoices in QuickBooks Desktop.

 

Please let me know if you need anything else in QuickBooks Online. I'll be here, ready to help. Stay safe.

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

Thank you for your quick reply.

Is there any way we can make quickbooks multipy the corresponding brdft  (8) to the quantity (100) and unit price (1.50)?

The amount should be $1200 instead of $150. 100pcs x 8bdft x $1.50 

 

Thanks again,

 

Ivan

Highlighted
QuickBooks Team

LUMBER CUTTING INVENTORY ISSUE

Good to see you back, @Firstcarpentry.

 

Computing three different units are unavailable in QuickBooks Desktop (QBDT). Although, you can compute it manually then apply it in your transactions or find a third-party app that has this feature. I'll share my perspective on entering your computation in QBDT below.

 

You can enter the Quantity as 100 then, add the 8 board foot (bdft) multiply to the price that is $1.50 under the Description column. Lastly, enter the total amount for the 8bdft x $1.50 under the Amount column. That will give you the total amount of $1200.00.

 

I added a screenshot for your additional reference.

 

bdft.jpg
 

Also, if you want to venture to our third-party apps, you can check out this link: https://desktop.apps.com/home.

 

I'll be right here to continue helping if you have any other concerns. Have a good one.

Highlighted
Level 1

LUMBER CUTTING INVENTORY ISSUE

We have so many sizes for each different specie for each sale and purchase. If I follow the procedure that you mentioned,  I would need to compute everything in microsoft excel first and then  type the amount one by one in quickbooks. 

 

I am open to purchasing a third party application. Do you have any recommendations? A fairly simple app that could manage multiple units computation would really do.

 

 

 

 

Highlighted
QuickBooks Team

LUMBER CUTTING INVENTORY ISSUE

Hi there, @Firstcarpentry.

 

Currently, we don't have the option to multiply Broadfoot to the quantity and units in QuickBooks Desktop (QBDT) as mentioned by my colleague above. Finding a third-party application would be the best resort to your concern.

 

You can go to the QuickBooks Desktop apps website and find a third-party application, then enter a keyword.

 

I can see how beneficial it is for you and your business to have the option to automatically multiply units when creating transactions. However, the manual calculation is the best option we have right now.

 

For now, you can visit our blog site so you'll be able to get the latest news about QuickBooks and what our Product Care Team is working on. 

 

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day and be safe.

Need to get in touch?

Contact us