AR Cleanup

Hello @TaFanesamekeya,

To clean up old AR in QuickBooks, here’s a simple process you can follow:

• Confirm payments: Cross-check invoices with bank records or payment processors to verify what's been paid.
• Apply payments: If payments were received but not recorded, apply them to the correct invoices.
• Write off small balances: For any unpaid amounts that are uncollectible or minor, consider writing them off.
• Reconcile regularly: Going forward, ensure you reconcile monthly to prevent this from happening again.

This will give you a clearer picture of your AR and make your books easier to manage.

P.S.: I’m a QuickBooks ProAdvisor with 7+ years of experience. Need help with QuickBooks Bookkeeping?

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To clean up your AR from 2018, you'll need to find the payments that haven't been applied and allocate them to Accounts Receivable. Let me help you with this process, @TaFanesamekeya.

First, ensure that all bill payments are applied to bills and all receive payment entries are applied to invoices to clear up balance in your AR. We can locate the unapplied payments by going to the Reports. 

Here's how:

1. From the left menu, select Reports.
2. Enter Customer Balance Detail in the search field. 
3. Review the report and find any unapplied payments.

Next, apply them in the Accounts Receivable.

1. Select the Transactions menu and proceed to the All sales section.
2. From the Type drop-down, choose Money received.
3. Choose a customer from the Customer drop-down and select Apply.
4. To pull up the Receive payment window, select the unapplied payment.
5. Choose the invoice payment in the Outstanding Transactions section.
6. Once done, Save and close.

Additionally, regularly reconciling your accounts will ensure that your bank and credit card statements are always balanced and accurate, helping to avoid discrepancies.

If you need further guidance on cleaning up your Accounts Receivable in QuickBooks, please don't hesitate to post your questions in the thread. I'll ensure you receive the answers needed to achieve your goals. Have a good one.