Question

Billable Expenses In Simple Start

Forum|Forum|4 years ago
April 2, 2022
14 replies
73 views

Hello. If my limited accounting knowledge is correct, Billable Expenses can only be categorized as "Income and Expense" or "Invoicing or Payments" within QuickBooks. Both of those categories are fully included in Quickbooks Online Simple Start. So, how can that feature not be included in Simple Start? Someone please help me understand.

QuickBooks Online

R

ReymondO

Moderator

Good day, @RyanC3PO.

Let me share with you some insights about the Chart of Accounts in QuickBooks Online.

Before we proceed, can you verify with me if you're referring to the Billable Expense Income account in QuickBooks?

If so, this account is one of the default accounts in the program. This is categorized as Income in Account Type and Sales of Product Income in Detail Type.

If you're trying to create a new account for Billable Expenses, then you can freely select its account type and detail type. To ensure everything is properly set up, reach out to your accountant for further guidance.

In case you're referring to categorizing Billable Expenses as income and expense, then this option isn't available. You can't use both of these categories as an account type.

You can use an Income account for transactions and payments you get from your normal day-to-day business, such as sales revenue or income for services rendered. On the other hand, use the Expenses account to track transactions of money you spend on expenses related to normal business operations. Examples are advertising and promotion, office supplies, and rent.

For more details, you can refer to this article: What the chart of accounts is and why it’s important to set up correctly in QuickBooks Online.

To find out how to use account types and detail types in your chart of accounts, you can check it out here: Learn about account types and detail types in QBO.

If you're referring to something else, feel free to add them on this thread. I'll be more than happy to help you out, @RyanC3PO. Have a good one.

R

RyanC3POAuthor

Thanks for the reply. Not sure I follow your response but those examples don’t seem to explain what I’m referring to. I’m asking about a company cost that will be billed to customer on a invoice. For example, I purchase a thingamabob to complete a task for a customer. When entering my expense for that item, I mark that expense as billable. Then when creating an invoice for that work, I see the billable expenses I have marked for that job and include that in the new invoice. So, I’m referring to action of marking the expense billable and then being able to see that expense when doing an invoice. Hope that clarifies my question. Thanks.

G

GFBMDI

Hello there, RyanC3PO.

Allow me to join the thread and provide some insights when using QuickBooks Online (QBO).

QBO offers unique features based on the plan you're currently using. You're right that QBO Simple Start doesn't have the billable expense feature but has the categories "Income and Expense" or "Invoicing or Payments". These categories are available in all plans it's because you can use them when categorizing transactions on the Banking page or even when entering new transactions. Thus, even if you can use it in categorizing Billable expenses, you can use it for your other transactions.

To understand more about Intuit pricing and plans, see the below articles:

For future reference, I'm adding a link to our online tutorials. These videos can help you run your business using QuickBooks: Video tutorials for QuickBooks Online.

If there's anything else you need help with concerning QuickBooks, let me know by commenting below. I'll be more than happy to help. Take care and have a great day.

My question is a bit different than Ryan's, I have several "bills" from one vendor. I don't want to write 7 checks for 7 different bills to the same vendor - do I have that option in Simple or Essential?

L

lookoutforchris

Thanks for this helpful post. From reading it I can see there are no options except to cancel Quickbooks. I'm buying a copy of Peachtree accounting 2006 on eBay. Not being able to invoice an expense makes Quickbooks not only worthless but behind even late 1970s desktop accounting software. It's not a sinking ship anymore, it's sunk. Everyone I know is leaving, it just doesn't work in the real world.

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